Are you a life coach struggling to manage your billing efficiently in 2024? You’re not alone, as many life coaches find themselves tied up in administrative tasks such as invoicing, payment tracking, and client management. According to recent studies, coaches spend an average of 140 hours annually on tasks like billing that can be completely automated. That’s equivalent to about 3.5 weeks of work, time that could otherwise be spent growing your coaching practice or working directly with clients. This inefficiency not only drains your valuable time but also impacts your revenue and the overall client experience.
The reality is that handling payments manually often leads to errors, missed payments, and unnecessary stress. As a life coach, you need to maintain a level of professionalism that ensures your clients trust your services, and having an organized billing process is a big part of that. This is where billing software for life coaches comes into play. The right billing software can help you automate repetitive tasks like invoicing, scheduling payment reminders, and tracking transactions, freeing up your time to focus on what truly matters—coaching your clients to success. This guide will walk you through the best billing software options, helping you streamline your process and dedicate more time to what you do best – coaching.
Key Features to Look for in Billing Software for Life Coaches
Choosing the right billing software can make a world of difference in your coaching practice. Here are the key features you should keep an eye out for to ensure you find the perfect fit.
Automated invoicing
Billing software for life coaches should handle invoicing with minimal effort from you. This means generating invoices automatically based on your sessions or packages, so you don’t have to spend hours creating them manually. Automated invoicing not only saves time but also ensures consistency and accuracy in your billing process. It’s a real game-changer for coaches who want to keep things running smoothly without the extra hassle.
Payment integration
Look for software that offers a variety of payment integration options like PayPal, Stripe, and credit cards. This makes it easy for your clients to pay in a way that suits them, which means you get paid faster. Plus, having multiple payment options available makes you look more professional and helps avoid any delays in receiving payments.
Client management
Good billing software should do more than just track payments—it should also help you manage your clients effectively. This means tracking sessions, packages, and payment history all in one place. With the right software, you can see which clients have paid, which sessions are upcoming, and even offer package deals. It’s like having a personal assistant to keep everything organized!
Scheduling integration
As a life coach, your schedule is everything. That’s why it’s important to choose billing software that syncs seamlessly with your calendar and appointment tools. This way, you can track your sessions, send automated reminders, and avoid double bookings. It’s a simple way to ensure that both you and your clients stay on the same page.
Customization
Your billing software should reflect your brand. Look for options that allow you to customize invoices, payment portals, and even emails with your logo, colors, and branding. This adds a touch of professionalism and ensures your clients have a consistent experience every time they interact with your business.
Reporting
Lastly, choose billing software that offers comprehensive reporting. You want to be able to track your income, expenses, and financial trends effortlessly. Detailed reports can provide insights into your cash flow, help you plan for the future, and ensure you’re always on top of your finances.
Top 8 Billing Software for Life Coaches in 2024
Finding the right billing software can transform the way you manage your coaching practice. Here, we’ll cover the top 8 billing software options that stand out in 2024, each tailored to meet the unique needs of life coaches.
Simply.Coach

Simply.Coach offers an all-in-one platform tailored specifically for life coaches, and its billing system is one of its standout features. It allows you to automate invoicing, set up recurring payments, and track payment statuses with ease. You can integrate with popular gateways like PayPal and Stripe, ensuring secure, seamless transactions. Additionally, Simply.Coach offers customizable invoice templates and automated reminders, helping reduce late payments and simplifying the financial side of your coaching business. For more details, explore Simply.Coach’s invoicing and payments features.
Features:
- Integrated scheduling: Simply.Coach allows you to schedule sessions effortlessly, syncing with your calendar to keep everything organized. You can set up recurring sessions, send automated reminders, and track session history with ease.
- Video conferencing: Unlike many billing software options, Simply.Coach integrates with video conferencing tools, making it easier to connect with clients and conduct virtual sessions without switching between platforms.
- Notes & shared resources: Keep important session notes organized and easily accessible within the platform. You can also share resources like documents and worksheets directly with clients, helping them stay on track and engaged.
- Automated reminders: You can reduce no-shows and late payments by setting up automated reminders for upcoming sessions, invoices, and follow-up emails.
- Client workspace: Each client has access to a personalized workspace where they can view session notes, track progress, access shared resources, and communicate with you. This makes the coaching process more interactive and transparent.
- Best customer service: Simply.Coach is recognized for its award-winning customer support, consistently receiving badges from platforms like G2 for best customer service and best relationships. This recognition reflects their commitment to excellence, ensuring that whether you need technical assistance or have questions about the platform, their dedicated support team is always ready to help. You can check out more about their accolades on G2.
Pricing: Simply.Coach offers different pricing plans to cater to the needs of life coaches at various stages of their practice. For solopreneurs, monthly plans start as low as $9. For more detailed pricing information, visit the Simply.Coach pricing page.
Why it’s ideal for life coaches: Simply.Coach is more than just billing software—it’s a complete solution for managing your coaching practice. It addresses the needs of life coaches by streamlining billing and payment processes, integrating seamlessly with scheduling tools, and offering a white-labeled client portal that keeps everything professional. The software saves you time, reduces administrative tasks, and helps you stay organized, allowing you to focus on what you do best—coaching your clients.
Paperbell

Paperbell is a simple and intuitive billing software designed for life coaches, offering a one-stop solution for scheduling, invoicing, and client management. It allows you to manage your business seamlessly while giving clients a professional experience. Ideal for coaches who want to handle payments and bookings in one place.
Features:
- Scheduling and Invoicing: Automatically syncs sessions with your calendar and generates invoices, saving you from manual work.
- Client Portal: Offers a dedicated space where clients can manage bookings, payments, and access shared resources.
- Payment Integration: Supports secure payments through Stripe and PayPal, allowing flexible options for clients.
- Time-blocking: Paperbell’s time-blocking feature helps you control your availability, allowing you to plan client sessions efficiently
Pricing: $47.50/month with an annual subscription or $57/month on a monthly plan.
Why it’s ideal for life coaches: Paperbell is perfect if you’re looking to keep things simple and efficient. It handles everything—bookings, payments, and scheduling—in one place, so you can spend less time on admin and more time coaching. It’s like having a virtual assistant that keeps your business running smoothly!
HoneyBook

HoneyBook is a versatile billing software designed for creative professionals, including life coaches. It offers a comprehensive solution for managing payments, scheduling, client communication, and invoicing, making it easy to keep everything organized in one place.
Features
- Proposal creation: Allows you to create customized proposals and contracts, ensuring a seamless onboarding experience for clients.
- Payment tracking: Offers automated payment reminders and tracking, so you never miss a payment.
- Invoicing: Create and send branded invoices that align with your coaching business’s image.
Pricing: Starts at $16/month with an annual subscription.
Why it’s ideal for life coaches: HoneyBook feels like that friend who’s always super organized. It helps you handle everything from payment reminders to customized proposals, making your coaching practice look polished and professional. If you want a tool that makes managing your clients feel effortless, this one’s a great fit.
Bonsai

Bonsai is an all-in-one business management tool that offers comprehensive billing features for life coaches. It’s designed to help coaches handle contracts, invoicing, and payments seamlessly, making it easier to manage your coaching practice from one central platform.
Features
- Contract management: Create, send, and e-sign contracts, ensuring you have a professional agreement with clients before starting your coaching sessions.
- Invoicing: Generate customized invoices that can be sent automatically to clients based on the services provided.
- Tax tracking: Helps you track expenses and earnings, making tax season much more manageable.
- Detailed financial management: Bonsai includes detailed financial management functionalities, such as bookkeeping, giving you an in-depth view of your earnings and expenses.
Pricing: Starts at $21/month with an annual subscription.
Why it’s ideal for life coaches: Bonsai’s all-in-one nature is fantastic for coaches who want to manage contracts, invoices, and taxes in one spot without needing additional software or admin help. The platform handles these tasks for you, acting as a virtual business manager that automates administrative duties, so you can focus on what you love—coaching!
UpCoach

UpCoach is a versatile platform designed specifically for coaches like you, offering everything you need to manage your coaching practice efficiently. As a life coach, having a tool that combines billing software for life coaches with client management and session scheduling means you can handle all your administrative tasks in one place, giving you more time to focus on your clients.
Features:
- Client management: Easily organize and track all your client information, progress, and payments from a single, user-friendly dashboard.
- Invoicing: Automatically generate and send invoices, ensuring you get paid on time without the hassle of manual billing.
- Program management: Create and manage your coaching programs, tasks, and resources to keep your clients engaged and on track.
Pricing: Starts at $39/month per user with an annual subscription, providing you with the essential tools to run your life coaching business smoothly.
Why it’s ideal for life coaches: If you’re juggling multiple clients and programs, UpCoach is your go-to. It combines billing, program management, and client tracking, so you stay organized without the headache. It’s ideal if you want everything in one neat place while growing your coaching empire.
CoachAccountable

CoachAccountable is a robust billing software for life coaches that offers an all-in-one platform to manage your coaching sessions, client progress, and payments effortlessly. It’s designed to make your life easier by streamlining administrative tasks, allowing you to focus on delivering great coaching experiences to your clients.
Features:
- Automated invoicing: Generate and send invoices automatically based on your session schedules, making the billing process seamless.
- Secure payments: Accept payments through integrations with Stripe and Square, ensuring your clients have a smooth and secure payment experience.
- Session tracking: Track your clients’ progress, session history, and billing status all in one place, keeping everything organized.
Pricing: Starts at $20/month for solo coaches with an annual subscription, offering various plans to suit your coaching business needs.
Why it’s ideal for life coaches: CoachAccountable is great for keeping everything streamlined. It’s perfect if you want to track your client’s progress, handle payments, and keep sessions organized—all without any fuss. It’s like your trusty sidekick that makes sure nothing falls through the cracks.
Wave

Wave is a versatile billing software that offers life coaches a seamless way to manage invoicing and payments. It provides a comprehensive suite of features that handle everything from invoicing to expense tracking, making it ideal for coaches who want an easy-to-use yet powerful tool.
Features:
- Unlimited invoicing: Wave allows you to create and send unlimited invoices to your clients, making it easy to manage multiple clients and coaching packages.
- Automatic payment reminders: The software sends reminders to clients with unpaid invoices, ensuring you get paid on time without the need for constant follow-up.
- Integrated payments: Accept credit card and bank payments directly through the software, offering a hassle-free payment process for your clients.
Pricing: Wave’s invoicing features are free to use, but transaction fees apply for payments processed through the platform (2.9% + $0.30 per transaction for credit cards).
Why it’s ideal for life coaches: Wave is an excellent choice for life coaches who need a simple, no-frills billing software that covers all the basics of invoicing, payment tracking, and financial reporting. Its user-friendly interface and affordability make it ideal for coaches just starting out or those looking for a cost-effective billing solution.
QuickBooks Online

QuickBooks Online is a widely recognized accounting and billing software that offers comprehensive financial management tools tailored to life coaches. It’s more than just an invoicing tool, providing coaches with features to manage their finances, track expenses, and monitor cash flow effortlessly.
Features:
- Customizable invoicing: Create and send branded invoices that match your coaching business, giving a professional touch to your billing process.
- Recurring invoices: Set up recurring invoices for clients on monthly packages or long-term coaching engagements, making it easier to manage ongoing payments.
- Expense tracking: Track your expenses, receipts, and earnings in one place, giving you a clear picture of your financial health.
- Detailed financial reports: Generate reports on income, expenses, and cash flow to understand your coaching business’s financial status better.
Pricing: QuickBooks Online offers different pricing plans, starting at $15/month for the basic plan. This makes it flexible for coaches at different stages of their practice.
Why it’s ideal for life coaches: QuickBooks Online is perfect for coaches who want more than just billing software—it’s an all-in-one financial management solution. With its robust features, life coaches can manage invoices, track expenses, and gain valuable financial insights to make informed business decisions.
How to Choose the Right Billing Software for Your Life Coaching Business
Selecting the right billing software for life coaches can make a significant difference in how efficiently you run your coaching practice. Here’s what you should consider to ensure you pick the best option that aligns with your business needs.
Scalability
As your coaching business grows, you need software that can grow with you. Choose a billing software that offers features you can scale up as you expand, such as adding more clients, handling multiple coaching packages, or integrating with additional tools. This way, you won’t outgrow your software and can continue to manage your billing seamlessly, even as your business evolves.
Integration
Make sure the billing software integrates with the tools you already use in your coaching practice. Whether it’s your calendar, email, video conferencing, or CRM system, seamless integration means you’ll spend less time switching between platforms and more time focusing on your clients. Look for software that connects easily with payment gateways like PayPal or Stripe, and coaching tools you might already have in place.
Ease of use
You want billing software that’s easy to navigate and set up, even if you’re not a tech expert. A user-friendly interface means you’ll spend less time learning the software and more time coaching. Check for features like simple invoice creation, automated reminders, and intuitive dashboards that make managing your billing a breeze.
Cost
Cost is a crucial factor, but it’s not just about finding the cheapest option. Compare price points and assess the value each software provides based on its features, scalability, and integrations. Some billing software might have a higher upfront cost but offer more value in the long run with advanced features or lower transaction fees.
Conclusion
Choosing the right billing software for life coaches can significantly streamline your administrative tasks, allowing you to spend more time doing what you love—coaching your clients. The ideal software will help you manage invoices, track payments, and integrate seamlessly with your existing tools, ensuring a smooth and professional experience for both you and your clients. By considering factors like scalability, integration, ease of use, and cost, you can find a solution that not only meets your current needs but also supports the growth of your coaching practice.If you’re looking for a comprehensive, all-in-one solution that’s tailored to coaches, we highly recommend giving Simply.Coach a try. It offers the perfect blend of billing features, client management, and scheduling tools to help you manage your practice efficiently. Take the next step towards simplifying your billing process and enhancing your coaching experience—sign up now and get the free trial with Simply.Coach today!
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About Simply.Coach
Simply.Coach is an enterprise-grade coaching software designed to be used by individual coaches and coaching businesses. Trusted by ICF-accredited and EMCC-credentialed coaches worldwide, Simply.Coach is on a mission to elevate the experience and process of coaching with technology-led tools and solutions.