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Universities
Take your university's coaching program to the next level
Simply.Coach is a coaching platform for universities. Your team can run student coaching programs at scale, with cohort setup, coach matching, scheduling and participation reports in one place. Administrators see whether coaching is happening, while every conversation between a coach and a student stays private.
Universities Love Simply.Coach
The University Problem
When coaching programs grow beyond 50 students, spreadsheets and inboxes stop working.
- Manual email chasing
- No visibility into participation
- Faculty & students too busy
Sound familiar?
With Simply.Coach, you can centralize coaching initiatives, track progress & engagement, streamline administration and reporting, and support the institute’s goals.
How Simply.Coach Solves This
Administrative Dashboards
Know who's on track, without chasing inboxes
Get a real-time view of your entire coaching program:
- See which students have met, which haven’t, and the sessions scheduled next
- Identify gaps early, before the semester ends
- Replace manual spreadsheets and email follow-ups with clear visibility
- Designed for program managers who need oversight, not micromanagement.
Automated Nudges & Reminders
Support busy faculty and students, automatically
Coaching often slips simply because everyone is busy.
Simply.Coach helps keep programs moving with:
- Automated email, app, and optional text reminders
- Nudges for unscheduled sessions or upcoming deadlines
- Scheduled reports sent to admins or cohort leads
- No more manual chasing. No awkward follow-ups.
Faculty-friendly Scheduling
Built around real academic calendars
Each faculty coach decides when students can book, so coaching fits around teaching instead of competing with it.
Faculty coaches can:
- Sync with Microsoft, Apple/iCloud or Google calendars
- Set coaching availability on their terms
- Let students self-schedule within approved time windows
- Admins get visibility into what’s scheduled, without interfering with how faculty manage their time.
Student Mobile App
Meet students where they already are
Students can:
- View upcoming sessions
- Receive reminders and nudges
- Track completed coaching interactions
- Access everything from their phone
- Mobile-first by design makes it easier to stay consistent and improve outcomes.
Private Notes and Sacred Boundaries
Protect the coach–student relationship
Coaching conversations remain private and respected.
- Session notes are never visible to administrators
- Coaches may keep private journals for their own records
- No surveillance, no content monitoring
- Trust remains intact, by design.
Cohort-based Reporting & Delegation
Scale without centralizing everything
As programs grow, responsibility can be shared:
- Delegate oversight by class, year, or cohort
- Assign admins or program leads to specific groups
- Maintain consistency across hundreds of students and dozens of coaches
- Built for programs that grow year over year.
Oversight Without Intrusion
Academic coaching works only when trust is preserved.
Simply.Coach is designed to give institutions what they need, without crossing boundaries.
- Admins don’t see session content or notes
- Coaches retain full autonomy in how they work with students
- Programs retain governance through participation tracking and reporting
- Optional private journaling supports documentation and risk protection, if needed
- You get confidence that coaching is happening, without interfering in how it happens.
Features you’ll love, functionalities you need
1. Coaching Programs with Coach Matching
- Effortless large-scale program delivery
- Automate participant onboarding
- Automate coach-participant matching
- End-to-end coaching workflow support
2. Custom Journeys
- Build structured, customizable templates of your program framework
- Define your program’s rhythm: set stages, cadence and workflows, and automate delivery
- Customize per client: Add/remove stages, modify content, modify the pace, include additional sessions
- Embed actionable tasks, trigger content releases
3. Secure Student Portal
- Provide each student a dedicated, branded digital workspace
- Create a cohesive experience with all tools and resources in one place
- Students can:
- Set, track, and mark progress on their own goals
- Schedule sessions, based on coaches’ shown availability
- Work collaboratively with the coach within the workspace
- Manage student access to self-service features such as rescheduling
4. Progress & Impact Dashboards
You judge the program by participation and progress, never by what was said in a session, and the reports reach faculty and sponsors without anyone compiling them.
- Track each student’s growth and engagement at a glance
- Measure the impact of coaching and demonstrate ROI
- Automatically generate reports on session attendance, reschedules, cancellations, goal completions, and progress
- Get diverse pre-built report types and custom report builder
- Automatically deliver reports to faculty, administrators, or program sponsors
5. Scheduling
- Certified, official integrations for multiple calendars & video conferencing accounts
- Self-scheduling for students, based on coach’s shown availability
- Automated reminders & notifications
- Pre-session forms & intent collections
- and so much more granularity!
6. Note-taking & Forms
- Capture session notes directly within the platform
- Create note templates for your coaches/students
- Tag notes to individual sessions
- Seamlessly capture actions from within notes
- Create & send custom, fully branded digital forms or access ready-to-use templates
- Multi-step forms with rich question types
- Built-in reporting & analytics
6. Integrations
- Scheduling: Google, Microsoft and/or Apple iCal calendars. Connect multiple at once
- Video conferencing: Zoom, Microsoft Teams, Google Meet, Cisco Webex
- Plus, thousands more with Simply.Coach’s Zapier integration:
- CRM: Hubspot, Zoho, Salesforce, Bark, Pipedrive, and more
- Email marketing: Mailchimp, MailerLite, Sendfox, Kit, and more
- Scheduling: Calendly, Acuity, and more
- Accounting: Zoho Invoice/Zoho Books, Xero, QuickBooks Online, and more
Explore all the features that make Simply.Coach the one-stop shop for your university coaching’s program
How It Works
Step 1:
Design Your Program
Create a templatised Journey, with sessions and downloadable resources slotted for release
Step 2:
Assign Coaches to Students
Students self-onboard onto the platform and get automatically matched to a suitable coach
Step 3:
Track Engagement & Measure Outcomes
Collaboratively set goals, track progress, get automated reports on engagement and outcomes
Why Choose Simply.Coach?
The most secure coaching software to manage your business
Simply.Coach is SOC2, HIPAA and GDPR-compliant coach software! This means certified high-end security for you and your clients’ data.
Rated #1 for customer centricity and support
We pride ourselves on taking care of our customers, and we love partnering with you to ensure you drive value and success from our platform.
Great performance, guaranteed!
We’re proud receivers of the “High Performer Overall” and “High Performer for Small Businesses” badges on G2 in the coaching software category!
Compliance & Security
Simply.Coach is the only digital coaching platform to be GDPR, SOC2 and HIPAA-compliant!
Given the private nature of coaching, security is of the utmost importance to us. That is why we follow the tenets of ‘security by design’. Robust data security and privacy measures form an integral part of our product engineering and service delivery principles. Here’s where you can find out more about our security measures.
Frequently Asked Questions
What is the best coaching platform for universities?
A dedicated coaching platform rather than an LMS, because coaching is relational and private. Look for cohort management, coach matching, participation reporting and strict note privacy. Simply.Coach covers all four and is certified compliant for SOC 2, HIPAA and GDPR.
What should academic coaching software include?
Academic coaching software should let students book around their classes, send automated nudges and reminders, and give program leads participation reports without exposing session content. Simply.Coach does this and adds a student mobile app and calendar sync with Google, Microsoft and Apple iCloud.
How much does a coaching platform for universities cost?
University pricing depends on the size of your cohort and the number of coaches, so it is quoted per program rather than listed publicly. Talk to the Simply.Coach team for a quote, and try the full platform free for 14 days first.
Can administrators see Simply.Coach session notes?
No. Session notes are never visible to administrators, and coaches can keep private journals for their own records. Program leads see participation, scheduling and progress reports: whether coaching happened, not what was said.
Does Simply.Coach support single sign-on (SSO)?
Yes. Single sign-on with SAML is available on the Simply.Coach Enterprise plan, so students, coaches and staff can sign in with the login your institution already uses. Talk to the team to set it up for your program.
Is Simply.Coach secure enough for student data?
Yes. Simply.Coach has been certified compliant for SOC 2, HIPAA and GDPR since November 2022, and all data is encrypted in transit and at rest on AWS. You can find the full detail on our security page.
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