Top 6 Time-Saving HIPAA-compliant Software for Therapists and Counsellors

In recent years, the significance of mental health has gained widespread recognition, leading to a surge in individuals seeking professional assistance. Managing a mental health practice, however, comes with its challenges. Fortunately, an array of practice management software for therapists and mental health billing software is available to facilitate smoother operations.

What you should look for in a software are features that lighten the load of daily administrative activities — including calendar management, invoicing and billing, reporting, storing and centralizing patient health records, care management, etc. — as well as telehealth (that includes telemental health) back-end services — like documentation and note taking, treatment planning, conducting sessions, etc. Most software for therapists is usually customizable to any practice size and type, whether run in person or online. 

Let’s explore some of the leading therapy practice management software solutions:

1. Simply.Coach 

Simply.Coach is a HIPAA-compliant practice management software for therapists and counsellors as well as enterprises that helps you run your practice the way you want to – in-person, online, or both. The biggest advantage of Simply.Coach is its expansive feature repertoire at a value-driven pricing, and its much-awarded customer success. Notably, it also allows you to create custom invoices, mail them automatically to your clients and deliver automated payment reminders, and then collect payments online too. 

It helps you bring every aspect of the client journey—be it session notes or actions reminders, from goal and development planning through digital assessments and forms—online. Being HIPAA, SO2, and GDPR-compliant, it ensures a secure growth journey for both you and your clients. 

It offers a broad range of features tailored for therapists and counselors, emphasizing on psychotherapy practice management software, with competitive pricing and exceptional customer support. It’s designed for flexibility, supporting both in-person and online practice modes.

Pricing: Starts at $9 per month when paid annually

For more information, schedule a free demo or get a free trial here. 

2. TheraNest 

TheraNest is a practice management software for therapists, psychologists, social workers, and counsellors that work solo or in a group practice, as well as enterprises. It offers an online portal where you can connect with your client and has an easy-to-use, straightforward interface with video tutorials, blog articles, etc. It also includes a dedicated client portal for client payments, scheduling, rescheduling, cancellations, etc. and supports electronic mental and health records. Is TheraNest HIPAA-compliant? Yes! In fact, Its HIPAA-compliant progress note-taking is fully integrated with Wiley Practice Planner. 

Serves a wide range of professionals including psychologists and social workers, integrating therapy billing software with a user-friendly client portal.

Note: TheraNest has rebranded itself to Therapy Brands. 

Pricing: Starts at $39/ month (plus applicable taxes) for up to 30 clients 

3. MyClientsPlus 

MyClientPlus is a practice management software for therapists, supporting smaller and individual practices. It has an integrated telehealth video platform that helps deliver therapy sessions to clients from around the world. Thoughtful features include the ability to attach intake forms and insurance cards to client files electronically. It also has an electronic medical records (EMR) system for storing and managing client charts. The platform is HIPAA-compliant and is, in fact, a Therapy Brands product that offers a host of best practice management and data collection tools for rehabilitation, recovery, and behavioral health practitioners. 

It focuses on smaller practices, providing an integrated telehealth platform and mental health practice management software functionalities for global client service.

Pricing: Starts at $29 per month per provider 

4. SimplePractice 

SimplePractice is a cloud-based practice management system for therapists designed to help you scale your private practice. It is user-friendly, HIPAA-compliant, and simplifies billing software for mental health professionals alongside appointment scheduling and telehealth services, video conferencing, etc. It provides users with tools that help organize the workload, save time, and enhance the overall client experience. It helps simplify billing by allowing client payment via AutoPay and online credit card processing.

Pricing: Starts at $29 per month (+$15/month for telehealth) 

5. TherapyNotes 

TherapyNotes is a practice management system for professionals working in the field of behavioral health. Their EMR/EHR includes tools that helps streamline the workflow of healthcare professionals. It offers a fully-integrated scheduling system. It helps streamline client charts via HIPAA-compliant EMR and enables quick access to client insurance coverage report with real time insurance eligibility support. You can even enjoy integrated clearinghouse features with your account and get access to submit claims. 

Pricing: Starts from $49 per month for a single user (with separate plans for non-profit organizations) 

6. ICANotes 

ICANotes is a behavioral health HER system ideal for prescribing clinicians and larger medical institutions that is compliant with standards and regulations such as HIPAA, CARF, and MIPF.  It is a full practice management software with an integrated telehealth solution. It supports discipline-specific codes, e-signatures, templates, etc. It also has a “fully integrated billing functionality”, which means you can create superbills, statements, and CMS forms and get paid right away. You can also send error-free prescriptions electronically via DrFirst EPCS Gold e-prescribing integration. However, small practices often find its multiple features overwhelming and unnecessary. 

Note: If you are interested in self-training, you can avail the ICANotes tutorials available in their video reference library.

Pricing: Starts from $155.30 per month for prescribing full-time clinicians, $75.30 per month for non-prescribing full-time clinicians 

There are separate plans available for part-time clinicians. For additional non-clinical users, the first user pays $6.30/ month and with every additional user it charges $45.30/ month. 

Conclusion 

In conclusion, choosing the right practice management software for behavioral health can significantly enhance the efficiency and client satisfaction of your practice. The market offers various options, each with unique features suited to different practice needs. This guide aims to simplify your decision-making process, helping you find the best mental health practice management software for your practice.

Sources: Quenza, G2, Getapp, Capterra, Ibcces, Quenza  

FAQs 

1. Which is best practice management software for psychologists in private practice?  

Some of the best software for psychologists in private practice are Simply.Coach, SimplePractice, TheraNest, etc. 

2. What are the best billing software for therapists? 

Some of the best billing software for therapists are TherapyNotes, SimplePractice, TheraBill, and Kareo Clinical HER Software. If you have a TheraBill multi-user manager account, you can also provide TheraBill login forms for your “provider accounts”, “user accounts”, and “client accounts” right from the clinic’s website.

3. What are the best HIPAA-compliant Software for therapists and counsellors? 

Some of the best HIPAA-compliant software for therapists are TheraNest, ICANotes, Simply.Coach, TherapyNotes, MyClientsPlus, SimplePractice, etc.

4. Are there any additional considerations that therapists and counselors should keep in mind when using time-saving software?

Some of the basic features that therapists and counselors should keep in mind while selecting a time-saving software for their practice are an easy-to-navigate user interface, availability of online tutorial and ease of use, availability of after-sale support, etc.

5. Does software need to be HIPAA-compliant?

To protect confidential and private health related information of the patients, any healthcare software provider should adhere to the Health Insurance Portability and Accountability Act (HIPAA).

About the author

Jayashree Mukherjee

Content Specialist  @Simply.Coach

Jayashree Mukherjee is a content specialist by day and a content junkie (on OTT) by night. Passionate about traveling, street food and overturning the underuse of em dashes — she would have been a globe-trotter if she hadn’t been so lazy.