Top 6 Time-Saving HIPAA-compliant Software for Therapists and Counsellors

Software for therapists
March 2, 2023
Table of Contents

In recent years, there has been an increasing awareness on the importance of mental health, and more & more people are open to seeking professional help. While running a mental health practice isn’t an easy job, a number of practice management software for therapists can make for smooth sailing. 

What you should look for in a software are features that lighten the load of daily administrative activities — including calendar management, invoicing and billing, reporting, storing and centralizing patient health records, care management, etc. — as well as telehealth (that includes telemental health) back-end services — like documentation and note taking, treatment planning, conducting sessions, etc. Most software for therapists is usually customizable to any practice size and type, whether run in person or online. 

Let’s take a look at some of the best practice management software for therapists: 

1. Simply.Coach 

Simply.Coach is a HIPAA-compliant practice management software for therapists and counsellors as well as enterprises that helps you run your practice the way you want to – in-person, online, or both. The biggest advantage of Simply.Coach is its expansive feature repertoire at a value-driven pricing, and its much-awarded customer success. Notably, it also allows you to create custom invoices, mail them automatically to your clients and deliver automated payment reminders, and then collect payments online too. 

It helps you bring every aspect of the client journey—be it session notes or actions reminders, from goal and development planning through digital assessments and forms—online. Being HIPAA, SO2, and GDPR-compliant, it ensures a secure growth journey for both you and your clients. 

Pricing: Starts at $9 per month when paid annually

For more information, schedule a free demo or get a free trial here. 

2. TheraNest 

TheraNest is a practice management software for therapists, psychologists, social workers, and counsellors that work solo or in a group practice, as well as enterprises. It offers an online portal where you can connect with your client and has an easy-to-use, straightforward interface with video tutorials, blog articles, etc. It also includes a dedicated client portal for client payments, scheduling, rescheduling, cancellations, etc. and supports electronic mental and health records. Its HIPAA-compliant progress note-taking is fully integrated with Wiley Practice Planner. 

Note: TheraNest has rebranded itself to Therapy Brands

Pricing: Starts at $39/ month (plus applicable taxes) for up to 30 clients 

3. MyClientsPlus 

MyClientPlus is a practice management software for therapists, supporting smaller and individual practices. It has an integrated telehealth video platform that helps deliver therapy sessions to clients from around the world. Thoughtful features include the ability to attach intake forms and insurance cards to client files electronically. It also has an electronic medical records (EMR) system for storing and managing client charts. The platform is HIPAA-compliant and is, in fact, a Therapy Brands product that offers a host of best practice management and data collection tools for rehabilitation, recovery, and behavioral health practitioners

Pricing: Starts at $29 per month per provider 

4. SimplePractice 

SimplePractice is a cloud-based practice management system for therapists designed to help you scale your private practice. It is user-friendly, HIPAA-compliant, and assists with daily activities such as appointment scheduling, bill and invoice generation, documentation, video conferencing, etc. It provides users with tools that help organize the workload, save time, and enhance the overall client experience. It helps simplify billing by allowing client payment via AutoPay and online credit card processing. 

Pricing: Starts at $29 per month (+$15/month for telehealth) 

5. TherapyNotes 

TherapyNotes is a practice management system for professionals working in the field of behavioral health. Their EMR/EHR includes tools that helps streamline the workflow of healthcare professionals. It offers a fully-integrated scheduling system. It helps streamline client charts via HIPAA-compliant EMR and enables quick access to client insurance coverage report with real time insurance eligibility support. You can even enjoy integrated clearinghouse features with your account and get access to submit claims. 

Pricing: Starts from $49 per month for a single user (with separate plans for non-profit organizations) 

6. ICANotes 

ICANotes is a behavioral health HER system ideal for prescribing clinicians and larger medical institutions that is compliant with standards and regulations such as HIPAA, CARF, and MIPF.  It is a full practice management software with an integrated telehealth solution. It supports discipline-specific codes, e-signatures, templates, etc. It also has a “fully integrated billing functionality”, which means you can create superbills, statements, and CMS forms and get paid right away. You can also send error-free prescriptions electronically via DrFirst EPCS Gold e-prescribing integration. However, small practices often find its multiple features overwhelming and unnecessary. 

Pricing: Starts from $155.30 per month for prescribing full-time clinicians, $75.30 per month for non-prescribing full-time clinicians 

There are separate plans available for part-time clinicians. For additional non-clinical users, the first user pays $6.30/ month and with every additional user it charges $45.30/ month. 


A practice management platform is vital for every care practitioner aiming to get the best out of their practice and increase their client base. However, the market is choc-a-block with software for therapists and other health practitioners, so we hope this article helps you cut through the clutter and make an informed decision. 

Sources: Quenza, G2, Getapp, Capterra, Ibcces, Quenza  


1. Which is best software for psychologists in private practice?  

Some of the best software for psychologists in private practice are Simply.Coach, SimplePractice, TheraNest, etc. 

2. Which is best practice management software for counselling?  

Some of the best practice management software for counselling are MyClientsPlus, TheraNest, TherapyNotes, and Simply.Coach. 

3. What are the best billing software for therapists? 

Some of the best billing software for therapists are TherapyNotes, SimplePractice, TheraBill, and Kareo Clinical HER Software. 

4. What are the best HIPAA-compliant Software for therapists? 

Some of the best HIPAA-compliant software for therapists are TheraNest, ICANotes, Simply.Coach, TherapyNotes, MyClientsPlus, SimplePractice, etc. 

About Simply.Coach

Simply.Coach is an enterprise-grade coaching software designed to be used by individual coaches and coaching businesses. Trusted by ICF and EMCC-credentialed coaches worldwide, Simply.Coach is on a mission to elevate the experience and process of coaching with technology-led tools and solutions.  

About the author
Content Specialist  @Simply.Coach

Jayashree Mukherjee is a content specialist by day and a content junkie (on OTT) by night. Passionate about traveling, street food and overturning the underuse of em dashes — she would have been a globe-trotter if she hadn’t been so lazy.

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