Top SimplePractice Alternatives for Therapists 2025

Is your therapy practice management software falling short?

As a therapist, managing both high-quality patient care and seamless practice operations can be challenging. While SimplePractice has been a reliable tool for many in the industry, it doesn’t always meet the specific needs of every therapist. Whether it’s the pricing, functionality, or user experience that’s not quite right, you might find yourself searching for a better solution.

The good news is there are plenty of SimplePractice alternatives that could offer the flexibility, pricing, or features that better suit your practice. In this blog, we’ll compare some of the top alternatives, helping you find the right fit for your practice as we head into 2025. Stick with us till the end to  see which one might work best for you. 

What to Consider in a SimplePractice Alternative

Before you start searching for the perfect practice management software, it’s important to consider the criteria that will guide your decision-making. Below are the key factors to look for when evaluating an alternative to SimplePractice.

1. HIPAA compliance & security: Ensure the software is HIPAA-compliant with robust encryption and secure communications to protect sensitive client data. Strong data security safeguards your practice against potential breaches and costly HIPAA violations. Simply.Coach is one such platform that is not only HIPAA compliant but also GDPR and SOC2 compliant, offering utmost data protection and security compliance.

2. Affordability and pricing flexibility: Look for flexible pricing plans that fit your budget, with scalable options as your practice grows. Affordable solutions should still include key features like goal-setting and tracking, coach matching, and resource libraries, as provided by Simply.Coach.

3. Customization capabilities: A customizable platform lets you tailor workflows, intake forms, and treatment plans to match your practice’s and client’s needs. The more adaptable the software, the better it will align with your operations and client experience.

4. Automation features: Automation saves you time by handling repetitive tasks like sending session reminders, bills, and note-taking, staging transparency, mutual understanding, and availability. Look for platforms that streamline your workflows, reducing your administrative effort and minimizing errors.

5. Customer support & training: Quality customer support and training resources are vital for smooth onboarding, implementation, and long-term use. Platforms with responsive support, easy access to troubleshooting, and training materials to maximize the software’s features are preferable.

6. Usability and interface: The software should have an intuitive design, with easy navigation for both you and your clients. A simple, well-organized interface, along with mobile access, helps improve efficiency and overall satisfaction while minimizing the learning curve.

7. Client Reviews & feedback: Research user reviews from websites like G2 and Capterra to understand a platform’s reliability, support, and overall performance. Look for reviews from practices of similar size and type to ensure the platform meets your specific needs and expectations.

Challenges Therapists Face with Existing Management Tools

Therapists like you need more than just a tool for scheduling appointments. You need a comprehensive platform that simplifies your administrative tasks, enhances the client experience, and integrates smoothly with your workflow. However, many therapy management platforms, SimplePractice included, do fall short in the key areas mentioned below:

Pricing: For solo practitioners or smaller clinics, the subscription fees on the higher end may feel steep for the features offered.

Complexity: Some therapists find that SimplePractice is overwhelming, with too many features that can be difficult to navigate without the proper training and require you to undergo a steep learning curve.

Limited third-party integrations: SimplePractice offers a lot of built-in features, but its ability to integrate with third-party applications is more limited compared to some alternatives like Simply.Coach. If you rely on external tools for CRM or marketing, SimplePractice might require extra steps or separate platforms, slowing down your workflow.

User experience: A well-designed platform that’s intuitive and easy to use can significantly impact daily efficiency. If the system is overly complex, it may lead to frustration, as you and your team spend more time navigating the interface rather than focusing on your work.

Specific features: While many practice management tools offer robust functionality, some, like SimplePractice, may lack niche features such as customizable forms, specialized reports, or options tailored to specific services like coaching, course creation, or teletherapy.

If your practice requires these, you might find other tools more aligned with your needs.

This is where SimplePractice alternatives step in, offering competitive, flexible, and sometimes more intuitive solutions for practice management.

Top Alternatives to SimplePractice for Therapists in 2025

Many alternatives to SimplePractice cater to different needs. From coach-matching solutions to goal planning and tracking tools and streamlined and secured HIPAA-compliant client communication, the right tool for your practice depends on your specific goals. 

Below, we’ll discuss a few notable and leading SimplePractice alternatives that offer great functionality and value for you as a therapist.

1. Simply.Coach

Simply.Coach is a practice management platform designed for therapists, and other service professionals. It offers an intuitive and easy-to-use system that simplifies administrative tasks while boosting client engagement. Whether you’re a solo practitioner or managing a growing team, Simply.Coach is designed to help you manage your practice seamlessly. With an emphasis on customization, security, and affordability, it’s a strong alternative to other platforms like SimplePractice.

Key features:

• Intuitive design: Simply.Coach has a user-friendly interface that’s built to meet the specific needs of therapy practices of all sizes. It helps you streamline your administrative tasks while improving client engagement. Features like goal-setting, action plans, and secure messaging make it a complete solution for your practice management.
• Customizable workflows: Tailor your processes with ease. Simply.Coach allows you to create personalized workflows, from client intake forms to invoicing. This flexibility ensures your practice is organized in a way that suits your style.
• Mobile app usability: The mobile app is fully optimized for therapists on the go. You can access client records, schedule sessions, and manage your practice from anywhere, ensuring you’re always connected to your clients.
• Integrations: You can sync Simply.Coach with Google and Microsoft calendars and integrate seamlessly with popular video conferencing platforms like Zoom, Google Meet, and Microsoft Teams. These integrations ensure that your practice runs smoothly without unnecessary switching between platforms.
• Automated features: Simply.Coach offers automated session reminders and follow-ups, reducing no-shows and keeping your clients engaged. It also automates note-taking, so you can focus on providing exceptional service while the system handles the administrative side.
• Payment flexibility & multi-currency support: Payment is made easy with integrations for Stripe, PayPal, Google Pay, Apple Pay, and all major credit cards. It even supports multi-currency payments, making it ideal if you work with clients internationally.
• Compliance & security: Simply.Coach takes client privacy seriously. It’s fully HIPAA, SOC2, and GDPR compliant, ensuring that all your client data is securely stored and encrypted.
• Customer support: Simply.Coach offers excellent customer support, ensuring you get the help you need when you need it. Whether it’s a question about setting up your practice or troubleshooting an issue, their support team is responsive and knowledgeable.
• Pricing: Simply.Coach offers affordable pricing for different types of practices. For solo practitioners, plans start at just $9 per month, giving you access to essential features to manage your clients efficiently. If you’re running a larger business or need more advanced features, pricing starts at $69 per month, with a range of options to suit growing practices.

Rating:

Simply.Coach has garnered positive reviews across various platforms:

• Capterra: 4.7/5 
• G2: 4.8/5 (Rated highly as a “High Performer” with strong feedback for customer support and feature-rich functionality​)

2. Spruce Health

Spruce Health is a platform that combines secure messaging and telehealth features to streamline client communication. It’s designed to help healthcare professionals, especially solo practitioners and small practices, ensuring secure and efficient interactions with clients. Spruce Health focuses on privacy and simplicity, making it ideal for therapists who need secure communication without the complexity of larger systems.

Key features:

• Integrated messaging and telehealth: Spruce Health is known for its secure, HIPAA-compliant messaging platform, which also includes telehealth features. It helps streamline client communication in a highly secure environment, which is suitable for your practice, focusing on patient privacy.
• Customizable workflow: Spruce Health offers flexibility in how practices manage their workflows, allowing for custom communication templates and automated reminders.
• Secure environment: The platform offers end-to-end encryption, making it suitable for therapists handling sensitive patient data.

Pricing:

• Basic Plan: $24 per user/month
• Communicator Plan: $49 per user/month

Rating:
Spruce Health has garnered positive reviews across various platforms:

• Capterra: 4.5/5 
• TrustRadius: 4.3/5 
• G2: 4.5/5 

3. TherapyNotes

TherapyNotes is a comprehensive Electronic Health Record (EHR) platform designed for mental health professionals. It provides an array of tools for documentation, scheduling, billing, and telehealth, making it an all-in-one solution for managing your practice. With its user-friendly interface and robust features, TherapyNotes simplifies clinical workflows while ensuring HIPAA compliance for secure client management.

Key features:

• Comprehensive mental health tools: TherapyNotes excels in its clinical documentation, treatment planning, and note-taking capabilities, making it ideal for mental health professionals like you.
• Integrated billing & insurance: TherapyNotes offers strong billing features with insurance claim processing, making it a great choice for therapy practices that need to handle complex billing scenarios.
• User-friendly interface: Despite being feature-heavy, TherapyNotes is still easy to use, with intuitive navigation that saves your time and effort.

Pricing:

TherapyNotes offers flexible pricing plans:

• Solo (for one user): Starts at $49 per month, with access to unlimited clients, appointments, notes, and telehealth sessions.
• Group: Starts at $49 for the first clinician, with an additional $40 per month for each additional clinician.
• Enterprise: Tailored pricing, also starting at $49 for the first clinician, with additional charges per clinician.

Rating:

TherapyNotes is highly rated for its ease of use and functionality:

• Capterra: 4.8/5 
• Software Advice: 4.8/5

4. TheraNest

TheraNest is a comprehensive practice management and electronic health record (EHR) software designed for mental health professionals. With a user-friendly interface, TheraNest focuses on streamlining the workflow of therapists, offering essential tools like clinical documentation, billing, scheduling, and telehealth features. This platform is ideal for practices that require a robust set of functionalities to manage administrative tasks while maintaining patient care efficiency.

Key features:

• Built for mental health professionals: Like SimplePractice, TheraNest offers tools designed specifically for mental health therapists, including progress notes, treatment plans, and telehealth integration.
• Easy scheduling & billing: TheraNest offers efficient scheduling tools and billing systems, allowing therapists to manage your appointments and payments seamlessly.
• Billing flexibility: TheraNest includes credit card processing, batch payments, invoicing, and payment tracking tools for streamlined financial management.
• Reporting and analytics: Over 25 downloadable reports to track and measure your practice’s performance, including financial data and patient progress.

Pricing: 

TheraNest offers flexible pricing that starts at $39/month for up to 30 clients, with additional charges for features like telehealth sessions and SMS reminders. Annual subscriptions are also available, starting at $429/year for up to 30 clients, with one month free included.

Rating:
TheraNest has earned strong feedback across multiple platforms:

• Capterra: 4.5/5 
• G2: 4.4/5 with praise for its comprehensive billing and documentation features, though some users report a learning curve.

5. Tebra (formerly Kareo) 

Tebra (formerly Kareo) is a comprehensive healthcare software platform, catering primarily to medium and large practices. It offers a full suite of tools designed to streamline operations, including Electronic Health Records (EHR), scheduling, billing, and reporting. Tebra is highly customizable, enabling practices to tailor its features to their unique needs, making it a robust solution for practices seeking to improve operational efficiency.

Key features:

• Comprehensive healthcare features: Tebra offers a full suite of features, including EHR, scheduling, billing, and reporting, which is ideal for medium to large practices.
• Insurance billing excellence: Tebra provides detailed insurance billing features, including claims management, payment tracking, and revenue cycle management.
• High customization: Tebra offers a wide range of customizable options, allowing your practice to tailor the platform to your needs.

Pricing:
Tebra’s pricing starts at $250 per month per provider​.

Rating:
Tebra has garnered mixed reviews across various platforms:

• Capterra: 4.2/5 
• G2: 4.2/5 with positive feedback for its billing features but noted challenges in patient management and customer service​.

6. Honeybook

Honeybook is a platform designed to streamline client management and business operations for service-based professionals, including therapists. It focuses on simplifying administrative tasks by providing an easy-to-use interface that enables you to automate workflows, manage client relationships, and handle scheduling and invoicing. Honeybook is particularly well-suited for small businesses, offering flexibility and ease of use for solo practitioners and small teams.

Key features:

• Client management & automation: Honeybook is primarily designed for small businesses and includes features for managing client relationships, automating workflows, scheduling, and invoicing, making it ideal for service-based professionals like you.
• User-friendly interface: With its easy-to-use interface, Honeybook simplifies the client experience, allowing you to focus on your work rather than managing administrative tasks.
• Customizable templates: Honeybook allows users to create and automate contracts, invoices, and email templates, offering excellent flexibility for you.

Pricing:
Honeybook offers pricing starting at $12/month for individuals, with advanced plans starting at $49.50/monthly

Rating:
Honeybook has received positive reviews for its client management capabilities:

• Capterra: 4.5/5 
• G2: 4.6/5 with high marks for its user-friendly interface and customer support.

7. Copilot

Copilot is a versatile and customizable platform designed for service businesses ranging from solo entrepreneurs to larger firms. It offers a robust suite of features that include CRM capabilities, client portals, invoicing, project management, and HIPAA-compliant tools, making it suitable for a wide range of industries, including coaching, healthcare, and consulting. Copilot’s scalability and flexibility allow you to tailor the platform to suit your practice’s specific needs, and it integrates seamlessly with popular third-party tools like Airtable, Calendly, and Zapier.

Key features:

• All-in-one solution: Copilot offers an integrated system for managing client communication, payments, and invoicing. It’s designed for independent professionals like you instead of therapists per se.
• Streamlined client communication: The platform allows for seamless text messaging with clients, integrated appointment reminders, and quick scheduling.
• Simple onboarding: Copilot offers an easy setup process and is ideal for solo practitioners, freelancers, agencies, and startups who need minimal training to get started with scalable pricing ($39-$399 and more).

Copilot is a great option for small practices seeking an easy-to-use, affordable platform. However, for those needing more advanced features or integrated telehealth, Podium or Honeybook would be a better fit.

Pricing:
Copilot’s pricing plans start at $59 per month for the Starter plan, which includes 1 internal user and unlimited clients. 

The Professional plan starts at $119 per month for 3 internal users and unlimited clients. 

The Advanced plan starts at $239 per month for 5 internal users and unlimited clients, with an additional $59 fee for each extra internal user.

Rating:
Copilot has received positive feedback from its users, especially for its flexibility and customization options:

• Capterra: 4.8/5 (based on 30+ reviews)
• G2: 4.6/5 (based on 20+ reviews)

8. Podium

Podium is a platform designed to enhance customer interactions for businesses across industries, including health & wellness. Podium combines a suite of features, such as Google and Facebook reviews, SMS messaging, website chat, social messaging, and contact forms, while also integrating with popular channels like phone calls and email, as well as tools like mobile apps, payments, text marketing, surveys, and automation to streamline communication and enhance customer engagement. With AI-driven solutions such as the AI employee for automated lead conversion and appointment scheduling, Podium aims to boost sales and operational efficiency. It’s AI takes care of scheduling your next appointment with your client, too.

Key features:

• Enhanced client communication: Podium excels in client communication, offering text-based messaging, reviews, and AI appointment scheduling. It’s designed to boost client engagement through modern, seamless communication tools.
• Reputation management: One standout feature of Podium is its ability to help you manage your online reputation by gathering and responding to customer reviews in real-time through the AI Reputation Specialist.
• Intuitive interface: Podium’s platform is user-friendly, helping practices with minimal technical knowledge improve their client communication and overall service delivery.

Pricing:
Podium’s pricing starts at $399 per month for the Essentials plan, which includes features like online reviews, text marketing, website chat, and payment processing. Higher-tier plans offer additional capabilities and support, with pricing details available upon request.

Rating:
Podium has received positive feedback for its comprehensive communication tools:

• G2: 4.6/5
• SaaSworthy: 4.6/5

9. Dubsado

Dubsado is a customizable business management platform designed for solo practitioners and small businesses. It offers tools to manage client relationships, automate workflows, and streamline administrative tasks, making it an ideal choice for professionals who need flexibility in organizing and managing their practice. While it’s not specifically designed for therapists, its robust automation and customization features make it a good fit for those in service-based industries.

Key features:

• Customizable client management: Tailor workflows, automate tasks, and manage relationships with your clients through custom forms, agreements, and invoices.
• Automation & templates: Save time with automated workflows and a library of pre-built templates for emails, contracts, and forms.
• Budget-friendly for small businesses: Somewhat affordable pricing starting at $20-$40/month, ideal for solo practitioners and small businesses.

Pricing:
Dubsado’s pricing begins at $20/month for its Starter plan, which includes basic features for managing clients and automating tasks. 

The Premium plan starts at $40/month and offers additional features such as more workflows and advanced automation options.

Rating:
Dubsado has earned positive reviews from users, especially for its customization options:

• G2: 4.7/5 (based on 243 reviews)
• Capterra: 4.6/5 (based on 240 reviews)

Why Simply.Coach is the Better Choice Over SimplePractice

While SimplePractice is a well-established tool in the therapy management space, Simply.Coach stands out as a competitive alternative for many therapists. Here’s a comparison of key features to help you understand why Simply.Coach might be the better option for your practice.

Feature	Simply.Coach	SimplePractice
User Interface	Intuitive, clean, and client-focused, feature-packed platform. Easy for new users to cope with.	Feature-packed, but can be overwhelming for beginners.
Pricing	Transparent flat-rate pricing with no hidden fees, starting from $9/month.	Subscription plans range from $29 to $99/month, weighing on the higher price end.
Customization	Highly customizable workflows for intake forms, reports, and billing.	Offers some customization but is less flexible compared to Simply.Coach.
Client Retention & Marketing	Automated email campaigns and feedback collection to drive client retention.	Lacks robust marketing tools for client retention.
Compliance	HIPAA, SOC2, and GDPR compliant for enhanced security.	Only HIPAA-compliant.
Support	Excellent customer support, with personalized onboarding and ongoing assistance.	Known for providing good support, but users also report longer wait times.
Rating	4.8 (G2) and 4.7 (Capterra)	4.1 (G2) and 4.6 (Capterra)

Now that we’ve explored the strengths of Simply.Coach as compared to SimplePractice, you should remember that the right choice depends on what you’re looking for in a therapy management tool. 

While SimplePractice offers solid features, Simply.Coach takes a more tailored approach, providing flexibility, affordability, and a focus on client retention and ease of use, all in one place.

Ultimately, the decision boils down to your unique practice needs and preferences. If you’re looking for a platform that offers robust customization, transparent pricing, and dedicated support to streamline your practice, Simply.Coach stands out as the ideal choice. Start by scheduling a demo call or signing up for a 14-day free trial of Simply.Coach today!