Your second group program sells out, and suddenly Sunday evenings go on invoices, calendar invites and messages asking where last week’s worksheet went. The coaching is the easy part; the business around it is not. The best group coaching tools for coaching businesses take that admin off your plate, so you can run more programs without working every weekend.
The right choice depends on how your business makes money: live coaching programs, a paid community or courses with coaching on top. Below you will find what group coaching software does for a coaching business, the features to check, eight platforms with prices checked this month and a simple way to choose between them.
TL;DR
Group coaching software helps a coaching business run more clients and programs without more admin, by handling booking, reminders, payments, goals and reporting in one place. For community-led businesses, Mighty Networks and Circle.so are built around member spaces. For courses with coaching, Kajabi, Thinkific and Delenta combine course building with client tools. For coaching programs with goals and accountability, coaching platforms such as Upcoach and CoachAccountable focus on client work between sessions. Entry-level plans run from US$9 to $143 a month. Pick by your business model, trial one cohort and move the rest once members are happy.
Why Is Group Coaching Software Necessary for Coaches?
Running a group coaching business means balancing personal attention with efficient operations, and group coaching software lets you automate the time-consuming tasks while keeping the quality of your programs.
Here is how the right platform helps:
- Scaling business: Group coaching software helps you manage more clients without losing the personal touch. Automating reminders, progress tracking and session management lets you run several programs while keeping quality high.
- Improved client engagement: Live sessions, chat rooms and community forums encourage interaction. Clients share progress, ask questions and stay motivated, which strengthens their commitment to the program.
- Time saving: Automating scheduling, reminders and payments cuts the time you spend on admin, so you can focus on coaching rather than logistics.
- Better accountability: Goal setting, progress tracking and automated reminders help clients stay accountable. Seeing progress as it happens lets you step in early when someone stalls.
- Professional image: A dedicated platform gives clients one place to open materials, book sessions and follow their progress, which makes your business look organized and helps you keep clients.
- Data and analytics: Reports on client progress, goal completion and engagement help you adjust your approach and show the value of your coaching.
Group delivery also works online. A 2022 trial that compared a six-month online group coaching program against no coaching found that it reduced emotional exhaustion among the resident physicians who took part. Platforms are still used mostly for the basics: the 2025 ICF Global Coaching Study found that coaches who use digital coaching platforms rely on them mainly for one-on-one virtual sessions and for scheduling and client management.
Key Features to Look for in Group Coaching Software
When you choose group coaching software, look for tools that make your operations simpler and help clients stay engaged and accountable. These are the features that matter most for managing clients, saving time and growing your business.
| Feature | Description |
|---|---|
| Client management | Track each client’s progress, goals and session history on dashboards you can customize. |
| Goal setting and progress tracking | Set SMART goals, create action plans and automate check-ins, with tasks and progress monitoring that keep clients on track. |
| Community building | Build a coaching community with member profiles, discussion boards, group chats and event calendars. |
| Scheduling and automation | Sync your calendar for self-booking, send automated reminders and set up recurring sessions to save time on logistics. |
| Video conferencing | Connect Zoom or Google Meet to host live group sessions from inside the platform. |
| Payments and billing | Manage invoicing, set up subscriptions and automate payment reminders. |
| Customizable forms | Create intake forms, feedback surveys and progress check-ins that fit your coaching process. |
| Analytics and reporting | See client goals, attendance, engagement and revenue in one place, so you can adjust as you go. |
| Security | Protect client data with built-in security, and check whether the vendor states compliance with SOC 2, GDPR or HIPAA. |
Organizations that buy group coaching for staff weigh many of the same features, which is why the group coaching platforms for L&D shortlist overlaps with this one. If your clients are mostly companies, check reporting and security first.
How We Chose These Platforms
Every platform here is on the list because coaching businesses use it to run paid group programs, and each one was held to the same checks.
- What we compared: eight platforms, from community and course builders to coaching platforms built around client goals and accountability.
- How we chose them: each supports group delivery and takes payments or connects to a payment tool.
- Where the details come from: each vendor’s own website and pricing page. Where a pricing page could not be read, no price is quoted.
- What we left out: review-site star ratings, because they change often and could not be checked at the source. Profi is also out because it has shut down. Coaches still moving their records can compare a Profi alternative instead.
- Before you choose: trial your top pick with one paying group before you move everyone.
Top Group Coaching Platforms to Scale Your Coaching Business
The right platform lets you deliver consistent, high-quality coaching while keeping operations simple. Below is an overview of eight group coaching platforms, each with different strengths for client engagement, program management and business growth.
1. Mighty Networks
Mighty Networks is a platform for building and running a group coaching community. It gives you tools to create courses, host live events and engage members in a space you can brand as your own, which suits coaches who want to grow group programs around a strong community.
Not for: Coaches who need detailed goal tracking and reports for each client, since the platform is built around community, courses and events.
Key features: Mighty Networks puts the community at the center of the program.
- Group session management: Organize group coaching sessions and schedule recurring events.
- Scheduling and automation: Schedule events and set up automated reminders to keep members engaged.
- Video conferencing integration: Connect Zoom for live group sessions.
- Payments and billing: Sell paid memberships or courses to earn from your coaching business.
- Customizable forms: Create forms for onboarding, feedback and member interactions.
Pricing: The Launch plan is $79 a month, billed annually ($950 a year). Scale is $179 a month and Growth is $354 a month.
Mighty Networks gives you a solid set of features for building and running group coaching communities, though you may need other tools for detailed progress tracking and reporting.
2. Upcoach
Upcoach is a coaching platform for delivering group programs, tracking client progress and automating admin. It brings program building, client work and scheduling together, so you spend more time coaching and less on logistics.
Not for: Coaches with a handful of one-to-one clients, since the plans are sized by active program participants.
Key features: Upcoach is built around programs you design once and run again.
- Program builder: Create coaching programs with a drag-and-drop editor, combining courses, tasks, habits and smart documents.
- Smart documents: Use interactive worksheets for onboarding, goal setting, journaling and session preparation.
- Habit tracker: Help clients build and follow key habits between sessions.
- Event scheduling: Schedule and manage coaching events and webinars from one place.
- Client profiles: See each client’s interactions, progress and engagement in one view.
- Integrations: Connect tools like Zapier, ConvertKit, Google Slides, Google Sheets and Miro.
Pricing: Starter is $49 a month, billed annually, for 25 active participants. Pro is $99 and Business+ is $199 a month, both billed annually.
Upcoach is well regarded for its feature set and easy interface, which makes it a strong choice for coaches who want structured group programs.
3. CoachAccountable
CoachAccountable is a coaching platform for managing clients, tracking their progress and automating routine tasks. With tools for client engagement, session management and reporting, it suits coaches who want to track actions, follow goals and keep clients accountable across individual and group work.
Not for: Coaches with very large groups on a tight budget, because the price rises with the number of clients you serve.
Key features: CoachAccountable keeps the focus on what each client does between calls.
- Event scheduling: Schedule and manage coaching events, webinars and group sessions in one platform.
- Client profiles: Open profiles with progress reports, session history and feedback for each client.
- Integrations: Connect tools like Zapier, Google Sheets and ConvertKit.
- Invoicing and payments: Set up automated billing and manage client payments.
- Analytics and reporting: Produce reports on client engagement, sessions and program performance.
- Team management: If you work with other coaches, manage client assignments and track performance at team level.
Pricing: From $20 a month for 2 clients, rising with the number of clients you serve ($40 for 5 clients, $70 for 10).
CoachAccountable is well regarded for its client management and detailed progress tracking, which makes it a strong choice for coaches who run accountability-heavy group programs.
4. Kajabi
Kajabi is a platform for creating, marketing and selling digital products, including group coaching programs. It combines course creation, email marketing, automation and client management, so much of a coaching business can run from one account.
Not for: Coaches who only run live coaching and do not sell courses or digital products, since much of the price pays for marketing and course tools.
Key features: Kajabi suits coaches who sell programs alongside courses and content.
- Group coaching programs: Create and manage group coaching with settings for scheduling, session length and enrollment.
- Live sessions with breakout rooms: Run live coaching sessions inside Kajabi, with breakout rooms for smaller discussions.
- Automated client onboarding: Welcome new clients with automated emails and sequences.
- Payment processing and subscriptions: Set up payment plans, subscriptions and one-time payments.
- Analytics and reporting: See reports on engagement, attendance and revenue for each program.
Pricing: Basic is $143 a month, billed annually ($179 billed monthly). Growth is $199 and Pro is $399 a month, billed annually.
Kajabi gives you a broad set of tools to run and grow a group coaching business, which suits coaches who want marketing, courses and coaching in a single platform.
5. Simply.Coach
Simply.Coach is the platform we build, and it is held here to the same criteria as every other tool on the list. It is a coaching platform for running group and team programs, with group sessions, goals, video calls, invoicing and payments in one place, whether you lead small groups or large cohorts.
Not for: Coaches whose business is mainly a paid community or a course library, who will get more from a community or course platform.
Key features: The platform covers the client work and the business side of a group program.
- Group session management: Schedule common team sessions without back-and-forth and follow the progress of the whole group, then open each member’s profile.
- Client progress tracking: Set goals for the group and break them down for each member, with actions for the team and for every person.
- Goal setting: Add SMART goals for each client and get automated periodic check-ins on each goal.
- Video conferencing integration: Run group sessions through Zoom, Google Meet or Microsoft Teams from inside the platform.
- Automated reminders and notifications: Send time-based and session-based nudges, so clients stay engaged with fewer manual follow-ups.
- Customizable coaching frameworks: Build group programs with customizable action plans and group goals that fit your coaching style.
- Invoicing and payments: Send invoices automatically, attach payment links and collect payments through Stripe or PayPal, with automated payment reminders.
- Analytics and reporting: Create reports on cohort or group progress, actions and sessions to measure the impact of your programs.
Pricing: From US$9 a month, billed annually, for the Starter plan, which includes group coaching. You can compare every tier on the pricing plans page, from solo coaching up to a white-labeled platform.
Shared goals and member-level follow-up are what help you steer group coaching programs to success. Both are built into the platform, so you set them up once for each cohort.
6. Delenta
Delenta helps you manage group coaching programs and client relationships from one place. It automates scheduling, billing and client communication, and it also supports online course creation and progress tracking for structured programs.
Not for: Coaches who want a large member community at the heart of the program, since Delenta is organized around clients, sessions and courses.
Key features: Delenta combines practice management with course delivery.
- Client management: Track client profiles, sessions and progress on one dashboard.
- Scheduling and automated reminders: Let clients book from your availability and send automated reminders to reduce no-shows.
- Payment processing: Manage invoices, payments and subscriptions through PayPal or Stripe.
- Group coaching management: Organize group sessions with easy enrollment and session tracking.
- Course creation and content delivery: Build online courses that support your group programs.
Pricing: Starter is $29 a month for a solo practitioner; Pro is $49 and Premium is $79 a month. Yearly plans start at $229 a year.
Delenta is a solid choice if you want simpler operations and room to grow your group programs.
7. Thinkific
Thinkific is a course platform you can use to create, deliver and grow group programs. It combines online course creation with community and live session tools, so clients can learn through several formats in a space branded as yours.
Not for: Coaches who mainly need client goals, notes and session records, since Thinkific is built around courses.
Key features: Thinkific suits programs where a course carries much of the teaching.
- Course creation: Design and launch online courses that support your group sessions.
- Live coaching integration: Host live group calls with built-in video options or through other apps.
- Client engagement tools: Use quizzes, surveys and discussion forums to keep clients involved and accountable.
- Custom branding: Customize your coaching site and course pages to match your brand.
- Detailed analytics: See reports on client progress, engagement and course completion.
Pricing: Basic is $40 a month, billed annually ($54 billed monthly). Start is $82 and Grow is $164 a month, billed annually.
Thinkific is a good option for coaches who want online courses and group coaching in one platform that can grow with them.
8. Circle.so
Circle.so is a community platform for building and running group coaching programs. It combines member spaces with content tools, so you can host discussions and give clients a sense of belonging while delivering coaching content in a structured way.
Not for: Coaches who need invoicing, session notes and goal tracking for each client in the same place, since Circle.so is built around community.
Key features: Circle.so suits programs where members learn from each other as much as from you.
- Community spaces: Create separate spaces for different coaching groups.
- Event hosting: Schedule live events, workshops and group coaching calls.
- Member profiles and direct messaging: Encourage connection through profiles and private messages.
- Content organization: Share resources, courses and updates in organized libraries and threads.
- Analytics and engagement tracking: Follow member activity to adjust your coaching approach.
Pricing: Professional is $89 a month, Business is $199 and Scale is $419, all billed annually.
Circle.so is a top choice if building a strong community is the center of your group programs. Filling those programs is its own job, and these strategies to find clients online help you grow the member base any of these platforms needs.
Comparison of Top Group Coaching Platforms
Here is a side-by-side comparison of the eight platforms, with their main features, starting prices and the kind of business each suits. Prices were checked on each vendor’s pricing page on October 16, 2026, and are the lowest paid plan listed.
| Platform | Key features | Starting price | Best for |
|---|---|---|---|
| Mighty Networks | Community spaces, events, Zoom integration, paid memberships, forms | $79 a month, billed annually | Building an engaged coaching community |
| Upcoach | Program builder, smart documents, habit tracker, events, client profiles | $49 a month, billed annually | Structured programs with interactive worksheets |
| CoachAccountable | Events, client profiles, integrations, invoicing, team management, analytics | $20 a month for 2 clients | Client accountability and detailed tracking |
| Kajabi | Group coaching, live sessions with breakout rooms, onboarding, payments, analytics | $143 a month, billed annually | Marketing, courses and coaching in one place |
| Simply.Coach | Group sessions, SMART goals, video calls, nudges, invoicing, reports | US$9 a month, billed annually | Group coaching programs with goals and accountability |
| Delenta | Client management, booking, payments, group management, courses | $29 a month | Practice management with course delivery |
| Thinkific | Courses, live coaching, engagement tools, branding, analytics | $40 a month, billed annually | Combining courses and group coaching |
| Circle.so | Community spaces, events, member profiles, content, engagement analytics | $89 a month, billed annually | Community-led group coaching |
The cheaper plans differ most in limits, such as the number of clients, participants or admin seats, so check those against the size of your next cohort.
How to Choose the Right Group Coaching Platform
Start from how your coaching business earns its money, because each kind of platform is built around a different model.
If you sell a paid membership or community, Mighty Networks and Circle.so give members a branded space to meet, learn and stay. If courses carry much of your teaching, Kajabi, Thinkific and Delenta let you package lessons with live coaching.
If clients pay you for coaching programs with goals, actions and follow-up, Simply.Coach, Upcoach and CoachAccountable are built around that client work. Many businesses mix models, so rank what matters most and choose the platform that does that job best.
Then test your top choice with real clients before you move everyone. A short trial with one cohort shows you more than any feature list.
Conclusion
Running a group coaching business means juggling far more than the sessions themselves. The right group coaching tools take on booking, reminders, payments and reporting, keep clients engaged between calls and let you grow without giving up quality.
Match the platform to your business model, trial it with one cohort and move the rest once your members are happy. If your business is built on coaching programs with goals, accountability and invoicing, Simply.Coach brings that work together in one coaching platform.
Key Takeaways
- Automate the admin. Booking, reminders and payments are the tasks that eat evenings as a group business grows, so hand them to the platform first.
- Follow your business model. Community, course and coaching platforms are each built around a different way of earning.
- Keep clients engaged. Live sessions, community spaces and check-ins hold a group together between calls.
- Read the real price. Many plans quote a monthly figure that only applies when you pay for the year.
- Check the limits. Entry plans cap clients, participants or seats, so size the plan to your next cohort.
- Trial with one cohort. Real members show you what works before you move everyone across, and a month is long enough to see it.
- Plan for more coaches. If you will hire other coaches, check team seats, client assignment and team-level reports now rather than after the switch.
If your group programs are growing faster than the admin you can handle, put them on one platform. Simply.Coach gives you group and team coaching software with shared goals, group sessions, nudges, invoicing and reports, so each program runs without the Sunday catch-up.
Frequently Asked Questions (FAQs)
Can I integrate group coaching software with my existing CRM or email marketing tools?
Yes, most platforms connect to other tools, either directly or through Zapier. Delenta lists MailChimp, MailerLite and Zapier among its integrations, and Simply.Coach connects to thousands of apps through Zapier. Check that the CRM or email tool you already use is on the list before you choose.
How can I ensure data privacy and compliance with regulations like GDPR and HIPAA?
Choose a platform that states its compliance clearly and check its security page before you move client data. Simply.Coach states that it has been audited and certified compliant for SOC 2, HIPAA and GDPR. Ask any vendor whether it signs a HIPAA business associate agreement if you work with health data.
Can I offer tiered membership or subscription models within group coaching programs?
Yes. Community and course platforms such as Mighty Networks and Kajabi are built to sell memberships and subscriptions, so they suit tiered access best. Coaching platforms usually sell packages instead. Check that the plan you choose supports more than one price level before you design the tiers.
How do I measure the effectiveness of my group coaching programs?
Use a platform with analytics and reports that track client progress, goal completion, attendance and engagement. Agree at the start what each program should change for its members, then compare those measures at the end and adjust the next cohort.
What are some common tools used in coaching?
Coaches commonly use scheduling and booking tools, video calls, client management platforms with goals and notes, invoicing and payment tools, community spaces and course builders. Group coaching software combines several of these, which is why coaching businesses move to one platform as they grow.
How much does group coaching software cost?
Entry plans on this list ranged from US$9 a month on Simply.Coach and $20 a month for two clients on CoachAccountable to $143 a month for Kajabi Basic, billed annually, when prices were checked in October 2026. Higher tiers add clients, participants and seats, so size the plan to your next cohort.
Which group coaching platform is best for building a community?
Mighty Networks and Circle.so are built around member spaces, events and discussions, so they suit coaches whose business is a paid community. If you need goals, invoices and session records for each client as well, pair the community with a coaching platform or choose one that covers both.