7 Best Online Billing Software & Tools for Executive Coaches 

September 12, 2023
online billing software

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As an executive coach, you dedicate your time to helping others succeed, but managing the administrative aspects of your business can be a time-consuming and challenging task.  

One of the most time-consuming administrative tasks, in fact, is generative invoices, sending them out, sending out payment reminders, and so on. Without technology, you’re probably spending a significant amount of time dedicated to invoicing at the end of every month! 

That’s where online billing software comes into play. 

Online billing software and tools have revolutionized the way executive coaches manage their finances. They offer an efficient way to create invoices, track payments, and keep a close eye on your financial health.  

In this article, we’ll explore seven best online billing software tailored specifically for executive coaches to help streamline business – with one caveat (stay tuned for more on that at the end!) 

1. QuickBooks Online 

QuickBooks Online is a well-known accounting and invoicing solution that caters to a wide range of businesses, including executive coaching practices. It offers a user-friendly interface and a host of features, making it an excellent choice for managing your finances. With QuickBooks Online, you can create professional invoices, track expenses, and even integrate with your bank accounts for seamless reconciliation. 

Key Features: 

  • Customizable invoices with your branding 
  • Expense tracking and reporting 
  • Integration with various payment gateways 
  • Robust financial reporting 

2. FreshBooks 

FreshBooks is another popular cloud-based accounting and invoicing software that can simplify your financial management as an executive coach. It is designed with small businesses and freelancers in mind, making it an ideal choice for solo practitioners and small coaching firms. FreshBooks offers features like time tracking, expense management, and automatic invoice reminders. 

Key Features: 

  • User-friendly interface 
  • Time tracking for billing by the hour 
  • Automated invoice reminders 
  • Expense tracking and receipt management  

3. Zoho Invoice 

Zoho Invoice is part of the Zoho suite of business tools and is perfect for executive coaches who require a simple yet powerful invoicing solution. It offers customizable invoice templates, time tracking, and expense management features. Zoho Invoice also integrates seamlessly with Zoho’s other applications, creating a comprehensive business management ecosystem. 

Key Features: 

  • Easy-to-use invoice customization 
  • Time tracking for accurate billing 
  • Expense tracking and reporting 
  • Integration with other Zoho apps 

4. Wave 

Wave is a free accounting and invoicing software that’s ideal for executive coaches just starting or those on a tight budget. While it’s not as feature-rich as some paid options, Wave provides essential invoicing tools and allows you to create professional invoices quickly. It also offers accounting features to help you manage your business finances effectively. 

Key Features: 

  • Free to use with basic features 
  • Professional invoice template. 
  • Easy-to-understand accounting tools 
  • Payment processing capabilities (with fees) 

5. Xero 

Xero is a robust accounting software designed for small businesses and offers excellent invoicing capabilities. It’s known for its user-friendly interface and comprehensive financial management features. As an executive coach, you can benefit from Xero’s invoicing tools, expense tracking, and bank reconciliation features to keep your business finances in order. 

Key Features: 

  • User-friendly dashboard 
  • Customizable invoicing templates 
  • Expense tracking and reporting 
  • Bank reconciliation for accurate records 

6. Harvest 

Harvest is a time tracking and invoicing software that caters to freelancers and small businesses. Executive coaches who bill by the hour will appreciate Harvest’s robust time tracking capabilities. You can easily turn tracked time into professional invoices and keep a close eye on your billable hours and project expenses. 

Key Features: 

  • Detailed time tracking with timer functionality 
  • Easy-to-use invoice creation 
  • Expense tracking and reporting 
  • Integration with payment gateways 


While these software are some of the best billing software online when it comes to managing your invoices, it does mean that you have to manage one more tool in running your business. As an executive coach, you may already be using software for scheduling your sessions, taking notes, running surveys & exercises, and so on. Using a whole host of software can be a time-consuming affair in itself. Wouldn’t it be better if the best technology also actually saved you the maximum time as an executive coach? 

That’s where Simply.Coach comes in.  

7. Simply.Coach 

Simply.Coach is a digital coaching platform that helps you run every aspect of your coaching business online – from setting goals to tracking progress, taking notes, scheduling, email integration, executing contracts and invoicing with payment! 

Key features: 

  • Create invoices and download as PDFs for safekeeping 
  • Automated invoice number generator 
  • Automatically email invoices to clients from the platform 
  • Keep track of paid, partially paid, open, cancelled, and draft invoices in one place 
  • Have the platform send automated payment reminders to clients 
  • Automatically attach payment links to invoices 
  • Collect payments online against invoices sent 
  • Capture direct/offline payments in the platform with ease 
  • Integration with Stripe: Accept payments across multiple payment modes from 135+ currencies, 35+ countries, and in 14 languages 


In the world of executive coaching, time is precious, and managing your finances efficiently is essential to focus on what matters most: coaching! We hope this list of coaching tools & software help you run a more streamlined business and take your growth to the next level. 

About the author
Content Marketing Consultant @ Simply.coach

Vaidehi is a content marketing consultant with a decade’s experience handling over 80 brands and multiple award-winning campaigns under her belt. When not working, you’ll find Vaidehi spending time with family, binge watching Netflix shows, and baking.

About Simply.Coach

Simply.Coach is an enterprise-grade coaching software designed to be used by individual coaches and coaching businesses. Trusted by ICF-accredited and EMCC-credentialed coaches worldwide, Simply.Coach is on a mission to elevate the experience and process of coaching with technology-led tools and solutions.  

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