Paperbell Review (2025): Is It Really Worth the Hype for Coaches?

As digital tools become integrated into our routines, coaches also face an ever-increasing need to streamline their processes while providing a seamless experience for their clients. As a management solution, Paperbell has risen in popularity among coaches looking to simplify scheduling, client management, payments, and administrative tasks. But does it truly live up to the hype? In this in-depth Paperbell review, you will be going over the software’s features, benefits, and drawbacks so you can determine if it’s the right tool for your coaching practice.

Whether you’re a seasoned coach or just starting out, this guide will help you understand what Paperbell offers and how it compares to alternatives like Simply.Coach, a platform quickly gaining traction in the coaching community.

Let’s jump in.

What is Paperbell?

Paperbell is an all-in-one online platform designed to streamline every aspect of your coaching business. It simplifies scheduling, payments, and client communication so you can focus more on your sessions and less on logistics. With Paperbell, you can create a seamless experience for clients from the first interaction to ongoing sessions, making it easy for them to book, pay, and stay engaged with your coaching.

Beyond just organization, Paperbell provides tools to enhance client relationships. You can sell package deals, group coaching, or digital downloads, and clients can access everything in their personalized portal. This software empowers coaches to grow their businesses without juggling multiple platforms or dealing with tech challenges.

 Here is a quick look at Paperbell’s primary features:

• Appointment scheduling and meeting links
• Client overview and notes
• Online checkout for payments
• Contract signing
• Group coaching and live class management
• Forms & surveys
• Individual client portals

By centralizing these functionalities, Paperbell aims to eliminate the need for multiple tools and applications. But does it actually deliver a smoother coaching workflow? Let’s examine each feature in detail.

Key Features of Paperbell

Discover the essential features that make Paperbell a standout choice for seamless coaching management.

1. Appointment scheduling

One of Paperbell’s standout features is its intuitive scheduling system. Coaches can avoid the back-and-forth that comes with coordinating multiple appointments. Clients can book directly through Paperbell, which syncs with their availability, reducing time conflicts and scheduling errors. For international clients, Paperbell’s automated time-zone adjustments are especially beneficial.

2. Client note-keeping

Keeping track of client notes manually can become a time-intensive task, especially for long-term coaching relationships. Paperbell simplifies this with a dedicated note-keeping feature that organizes notes according to each of your clients. This ensures that you always have a clear overview of past sessions, goals, and progress, helping you maintain a tailored approach with each client.

3. Online payment and invoicing

Paperbell’s online payments feature enables coaches to accept payments seamlessly. Clients can purchase packages or pay for individual sessions directly through Stripe and Paypal on the platform, eliminating the need for third-party invoicing tools. This not only saves time but also confirms an easy and professional experience for clients.

4. Contract signing

Contract management can be a hassle, especially for coaches handling multiple clients at once. Paperbell includes an automatic contract-signing feature that lets clients receive, review, and e-sign contracts upon sign-up. This ceases any delays and simplifies the onboarding process for both you and your clients.

5. Group coaching and live classes management

Paperbell is also equipped for small group coaching and live sessions, allowing you to manage multiple attendees in one place. You can set a time, create a billing plan, and set a maximum number of participants, reducing the logistical strain of managing group sessions as you prioritize delivering.

6. Forms and surveys

Understanding client feedback and collecting information upfront is essential for tailored coaching sessions. Paperbell includes customizable forms and surveys, which let you gather insights before a session even begins. This feature helps you understand client expectations, track progress, and collect valuable feedback all in one place, so there is no need for you to refer to separate survey tools.

7. Individual client portals

Every client you work with has unique needs, and Paperbell’s client portals are designed to support that. These portals give each client access to their personal information, session history, and any resources you’ve shared, smoothening communication and creating a more personalized experience. By centralizing each client’s details, you make sure that your clients have everything needed to stay engaged and organized without needing to contact you for minor updates.

With these features, Paperbell not only reduces the number of tools you need but also enhances your coaching workflow by providing a central hub for all client interactions. You’ll spend less time on admin tasks and more time focusing on what you do best: coaching your clients to success.

Pros and Cons of Paperbell

Are you curious if Paperbell is the right fit for your coaching business? Let’s start by weighing its pros and cons.

Pros	Cons
Time-saving automation – You can streamline operations with automated scheduling, invoicing, and messaging.	Limited integrations – The platform lacks connections with some popular tools, including Google Pay and Apple Pay, which might be inconvenient if you rely on multiple applications.
User-friendly interface – The design is intuitive, making it accessible even if you have limited tech experience.	Pricing – At $47 monthly (2 months free) for $570/yr or $57 monthly, it may not be the most budget-friendly option, especially if you’re a newer coach.
Centralized client management – You can maintain organized client notes and overviews, enhancing personalized service.	Limited visual customization – The software offers limited design flexibility, which might detract from a personalized brand experience.
Flexible group coaching options – Setting up group sessions is straightforward and beneficial if you have a large client base.	Limited content upload space – The platform restricts the amount of content you can upload, which could be a limitation if you provide extensive resources.
Contract management – You can handle contracts efficiently within the platform, simplifying administrative tasks.	Lack of in-app messaging – The absence of an in-app messaging feature means you might need to use external communication tools.

Understanding these advantages and limitations can help you decide if Paperbell aligns with your business goals.

A Look at Some Paperbell Reviews

Credits 

Curious about how users voice honest Paperbell reviews? Here’s a small collection of Paperbell reviews highlighting the platform’s strengths and areas for improvement.

1. Although it is an all-in-one, it has limited integrations, and the price point is a bit high, which can be cost-prohibitive, especially for newer and smaller businesses. The fact that you can only access via the web is also a bit restrictive. (Source)
2. Schedule and payments are a breeze. It has allowed me to make the best use of my time and collect subscription payments seamlessly. Although the client note section is very clunky, Zapier integrations allow an easy fix. (Source)
3. Overall, the benefits of paperbell continue to outweigh its benefits so I am happy with it. I still do look forward to seeing improvements especially in the areas I like least. (Source)
4. Paperbell includes scheduling, client CRM, and payment solutions all in one. Not only does it save me money from “piecemealing” several other apps, but it saves me brain space as every app has a different system to learn to operate! I also love the package feature that gives a lot of flexibility (for example, I host an all-inclusive retreat that includes group coaching and also a 1:1 coaching session with each client post-retreat).The Survey option has only paragraph-style answers instead of multiple-choice or checkboxes. There is an option to use a link to a Google Form. Emails sent through the portal show sender as Paperbell which is confusing to client if you don’t give them a head’s up. (Source) 
5. It has for the most part been easy to use and learn and I found help is easy to get and very supported. (Source)
6. Paperbell makes it easy to offer different packages and collect payments for them. They also make it easy to give out resources with your packages and you can make notes on your client’s profile that only you can see. However, the survey option is limited to paragraph-style answers, lacking multiple-choice or checkbox options. Additionally, emails sent through the portal appear as from Paperbell, which can confuse clients if not informed beforehand. (Source)

These Paperbell reviews offer a realistic look at how Paperbell enhances coaching workflows while also showing where it could evolve to serve its users better.

Paperbell vs. Simply.Coach

When evaluating coaching platforms, Paperbell shines in its simplicity, but it’s essential to consider what you gain with more feature-rich alternatives like Simply.Coach. Here’s a direct comparison to help you decide:

Feature	Paperbell	Simply.Coach
Ease of Use	Paperbell offers a clean, user-friendly interface for coaches who prefer a straightforward setup.	Simply.Coach is also user-friendly but offers more advanced features for managing complex coaching needs, ensuring a seamless experience for experienced coaches.
Feature Depth	Paperbell covers the basics such as scheduling, payment processing, and simple client management.	Simply.Coach is more comprehensive, offering advanced CRM tools, better one-on-one scheduling, forms and reports, and goal tracking, which provide deeper insights into client progress.
Customization Options	Paperbell provides limited branding customization, suitable for solo coaches.	Simply.Coach provides extensive customization, allowing full client portal personalization to reflect brand values and create a tailored client journey.
Target Audience	Paperbell is suitable for solo coaches who prioritize simplicity and ease of use.	Simply.Coach is ideal for solo coaches and even larger operating units for scaling their practice or managing diverse client needs, with tools to handle more complex setups and larger client rosters.
Value for Money	Paperbell is priced at a higher end for its basic features and is good for coaches who don’t need extra functionality.	Simply.Coach offers more value for a slightly heavier investment, with advanced features like showcase pages, shared resources, and CRM tools to support growth and scalability.

To know the best strategies for conducting great one-on-one sessions through your coaching platforms, click HERE.

Is Paperbell Right for You?

Choosing the right software depends on your coaching style, budget, and business needs. If you’re looking for an all-in-one platform that automates client management tasks and offers a user-friendly experience, Paperbell is certainly a worthy contender. However, for coaches desiring more customization or advanced analytics, Simply.Coach might be the better option.

With its streamlined appointment scheduling, payment processing, and note-keeping features, Paperbell is well-suited for coaches who prioritize simplicity and efficiency. But as with any investment, it’s essential to evaluate your long-term goals and consider whether Paperbell’s functionality aligns with your vision or shifting to Simply.Coach is the ideal move. 

Read also – 17 Best Mindset Coaching Tools for Personal Growth [2024]

Conclusion

In a field where relationships and time management are everything, having the right tools to run operations can be invaluable. Paperbell prioritizes automation, simplicity, and ease of use, making it a practical choice for coaches wanting to save time on administrative tasks. However, it’s always wise to explore options like Simply.Coach, which offers additional customization and integrative features that may better suit your coaching needs. You can schedule a demo call with Simply.Coach or try out its 14-day free trial today for better analysis and ease in decision-making.  

Whether you choose Paperbell or a platform like Simply.Coach, remember that the best coaching software will ultimately support your unique coaching style and empower you to serve clients with excellence. As digital coaching evolves, so do the tools designed to support it, and finding the right fit can make all the difference in growing a successful coaching business.

FAQs

1. What makes Paperbell a useful tool for coaches?
Ans. Paperbell streamlines scheduling, payments, and client management, allowing coaches to spend less time on admin and more on coaching. Its features simplify client interactions from booking to ongoing support.

2. What types of payments does Paperbell support?
Ans. Paperbell currently supports payments through credit cards with Stripe integrations. Coaches can set up different pricing structures, including subscriptions and one-time payments, making it easy to manage various payment plans for clients.

3. Can I customize the look of my client portal in Paperbell?
Ans. Paperbell offers limited visual customization, which may be a drawback for coaches seeking a highly personalized brand experience. This limited flexibility contrasts with Simply.Coach’s advanced customizations.

4. What are the main pros and cons discussed in Paperbell reviews?
Ans. Paperbell reviews highlight time-saving features and user-friendliness but note its higher cost and limited integrations. Some coaches find the platform’s simplicity an advantage, while others want more functionality.

5. Is Paperbell suitable for new coaches just starting out?
Ans. While Paperbell offers valuable tools for new coaches, the monthly fee might be high for those on a tight budget. Its comprehensive support can be beneficial if the cost aligns with business needs.6. How does Paperbell compare to other coaching tools?
Ans. Compared to other coaching tools like Simply.Coach, Paperbell provides a straightforward user experience with essential functions but lacks advanced customization and integration options. Simply.Coach, on the other hand, offers a broader set of features, making it a better fit for coaches looking for a more versatile, feature-rich platform.