Top Paperbell Alternatives for Coaching Businesses in 2025

Did you know that the coaching industry is expected to reach $20 billion by 2025, with more coaches than ever moving their businesses online? As the demand for coaching services grows, so does the need for efficient all-in-one coaching platforms to streamline tasks like client management, scheduling, payments, and content delivery. You’re not just looking for tools—you’re looking for solutions that save you time and maximize your impact.

If you’re on the hunt for the best alternatives to Paperbell, you’ve come to the right place. While Paperbell is a popular choice for many, it may not meet your unique needs. Issues like pricing, limited functionality, and lack of customization will often push you to explore other options. In this blog, we’ll dive into some of the best Paperbell alternatives in 2025 and how they can help you scale your coaching business more effectively.

What is Paperbell?

Paperbell is an online platform designed to help you streamline your coaching business by managing client scheduling, payments, contracts, and other administrative tasks. It’s a user-friendly solution that allows you to easily handle appointments, collect payments, and manage contracts—all in one place. While it works well for many coaches, you might find that it lacks the customization or scalability you need as your business grows.

Key Features Coaches Should Look for in Coaching Platforms

When selecting a platform to manage your coaching business, it’s important to find one that supports your operations with powerful features that streamline client interactions, business management, and growth. Here are the key features you should prioritize when evaluating coaching platforms:

1. Client management

Managing client information and sessions should be simple and efficient. Look for a platform that includes:

Client information storage: A secure place to store client data, session notes, and progress reports.
Session scheduling: Easy-to-use tools for booking and tracking sessions, reducing the risk of double bookings and allowing clients to book on their own.
Session tracking: Keep track of past and upcoming sessions, as well as client goals and achievements, to provide more personalized support.
Simply.Coach allows you to manage all client information in one place, with tools for session scheduling and tracking. The client portal feature provides clients with easy access to their information, and you can track session history and progress with ease. Learn more about client management on Simply.Coach.

2. Progress tracking

Clients love to see their growth and development over time. A coaching platform with progress tracking tools can:

Enable clients to track their personal progress towards goals.
Help you measure and visualize clients’ development, making it easier to adjust coaching strategies.

3. Payments & invoicing

Managing payments efficiently is crucial for maintaining cash flow. Look for platforms that can:

Create invoices: Easily generate professional invoices directly from the platform for smooth billing.
Recurring payments: Set up automated, recurring billing for long-term coaching packages, reducing the administrative burden.
Simply.Coach integrates payment facilitation directly into its platform, enabling you to easily generate invoices, automate payments, and offer recurring billing. Get more details on payment features at Simply.Coach.

4. Reminder notifications

Never miss a session or follow-up again with automated reminder notifications:

Send automated email and text reminders for upcoming sessions.
Use reminders for clients to fill out pre-session forms or complete assignments, ensuring your sessions stay on track.

5. Resource sharing

Sharing resources with clients is an essential part of the coaching process. A platform should allow you to:

Send documents, videos, and images directly to clients through the platform.
Organize resources in an easy-to-access manner so clients can revisit content at any time.

6. CRM (Customer Relationship Management)

A CRM tool within your coaching platform helps manage client relationships effectively:

Track emails, notifications, and interactions.
Store client feedback, session summaries, and insights to enhance communication and customer service.

7. Business management tools

As your business grows, you need tools that help you scale:

Platforms with business management features can track finances, manage schedules, and help you organize your team (if applicable).
Client segmentation and personalized coaching packages become easier to manage with the right business tools.

8. Analytics features

Understanding how your coaching business is performing is crucial for growth. Look for platforms that provide:

Analytics and reporting: Track client retention, session frequency, payment history, and business growth.
Actionable insights: Use data to adjust pricing, service offerings, and marketing strategies based on performance trends.
Simply.Coach’s analytics dashboard provides in-depth insights into your business performance, helping you make informed decisions. Check out analytics features at Simply.Coach.

9. Integration options

No platform is an island. Ensure your coaching platform can:

Integrate with tools you already use, such as email marketing services, social media, calendar apps, and payment gateways.
Seamless data sharing between platforms ensures you can work with the best tools available without duplicating efforts.

10. Data security

Data privacy is critical, especially when handling sensitive client information:

Look for a platform that complies with industry standards for data security, including HIPAA, SOC2, GDPR and other relevant regulations.
End-to-end encryption ensures that your client data always remains safe and secure. Simply.Coach prioritizes data security with encryption and compliance with industry standards, ensuring your client’s data is protected.

Top Paperbell Alternatives for Coaching Businesses in 2025

As the coaching industry continues to evolve, many of you might be seeking platforms that offer more flexibility, enhanced functionality, and affordability compared to your current tools. Paperbell is a popular choice, but it’s not always the perfect fit for every coaching business.

In this section, we will explore the top Paperbell alternatives for 2025 that are more user-friendly and offer superior features at a more affordable price.

1. Simply.Coach

Simply.Coach stands out as a robust and flexible alternative to Paperbell, offering a wide range of features tailored to the needs of coaches across various niches, including life coaching, business coaching, career coaching, and more. It’s designed to help you manage your client relationships, streamline workflows, and optimize your business operations with ease.

Client management features

Goal & development planning: You can manage your clients’ goals and progress in one place, utilizing SMART goals (Specific, Measurable, Attainable, Relevant, and Time-bound). This helps you stay on track with your coaching objectives, ensuring clients are accountable and progress is measurable with periodic check-ins.
Client portals: Simply.Coach allows you to create personalized client portals where your clients can access their session history, upcoming appointments, resources, and more. This ensures your clients have a professional and organized experience, all within your branding.
Session management: Scheduling, video conferencing, and session notes are all integrated within Simply.Coach. You can schedule coaching sessions, send reminders, and track client progress all from a single place. Additionally, clients can self-schedule their sessions and the platform integrates with video conferencing tools like Zoom and Google Meet.
Action plans: Keep your clients accountable with Action Plans. These plans allow clients to track tasks related to their goals, preventing procrastination, and keeping them on course. You can easily monitor their progress, send reminders, and capture actions in a centralized dashboard.

Business management features

Payment Facilitation: Simply.Coach streamlines the payment process, allowing you to collect payments for sessions or subscriptions. You can automate invoicing, set up recurring billing, and even send payment reminders, making the financial side of your business hassle-free.
Automated Reminders: Simply.Coach helps you reduce no-shows by sending automated reminders to your clients. You can send reminders via email or text to ensure that your clients never forget an appointment, helping to keep your schedule on track.
CRM & stakeholder integration: With Simply.Coach’s Prospect Management feature, you can effortlessly track leads and convert them into clients, all within the same platform. While not as complex as generic CRMs, it provides the essential functionalities you need to manage prospects, execute contracts, and run coaching engagements without needing separate tools. This makes it easier for you to manage your entire coaching business in one place.
Analytics & report: The platform generates automated reports on client progress, ROI, and the impact of your coaching. This allows you to demonstrate the value of your services to clients, sponsors, or other stakeholders, all from a single, user-friendly dashboard.

Pricing

Simply.Coach offers affordable subscription plans, making it accessible for you at any stage of your coaching journey. Pricing starts at just $9 per user per month, making it an excellent value for solo practitioners and small coaching businesses looking for a cost-effective, yet powerful, solution.

Rating

Simply.Coach has received positive reviews across platforms:

Capterra: 4.7/5
G2: 4.8/5 (Highly rated for customer support and functionality)

Free Trial

Yes – Simply.Coach offers a 14 day free trial for you to explore its features risk-free.

2. Dubsado

Dubsado is a versatile business management platform that helps you automate workflows, manage clients, and streamline your business processes. While it was initially designed for creatives, it has gained popularity among the coaching community due to its customization options, automation features, and comprehensive suite of tools.

Key features

Client management & CRM: Store your client details, communications, and session notes in a customizable CRM.
Workflow automation: Automate tasks such as invoicing, reminders, and follow-ups to save you time.
Invoicing & payment facilitation: Create invoices, set up recurring billing, and accept payments through PayPal or Stripe.
Scheduling & appointments: Sync your calendar, send booking links, and automate session reminders.
Customizable client forms: Create intake forms, questionnaires, and feedback surveys for your clients.

Pricing
Dubsado’s pricing starts at $20 per month for the basic plan.

Free trial
Yes, Dubsado offers a 7-day free trial.

Rating

Capterra: 4.5/5
G2: 4.4/5

3. HoneyBook

HoneyBook is an all-in-one business management platform built to streamline your coaching business. With tools for scheduling, invoicing, contracts, and client communication, it helps you stay organized and focused on what matters most—coaching your clients. Its easy-to-use interface and strong integration capabilities make managing your business simpler than ever, whether you’re just starting out or scaling up.

Key features

Scheduling and automation: Automate your bookings and session reminders to ensure no appointments are missed, and tasks are completed without delay.
Invoicing and payment processing: HoneyBook handles invoicing, recurring billing, and payment collection, so you can focus on coaching, not admin tasks.
Client management: Manage all your client communications, contracts, and projects in one place, keeping everything organized and professional.

Pricing
HoneyBook starts at $9.99 per month for the basic plan.

Free trial
Yes, HoneyBook offers a 7-day free trial.

Rating

Capterra: 4.7/5
G2: 4.6/5

4. CoachAccountable

CoachAccountable is a platform designed to help you stay organized and keep your clients accountable. With tools for tracking client progress, setting goals, and automating key aspects of your coaching process, it ensures your clients consistently make progress and achieve their goals. CoachAccountable gives you the tools to enhance client success and streamline your operations.

Key features

Client progress tracking: Track client milestones, goals, and actions in real time, ensuring progress is always visible and measurable.
Goal setting & accountability: Create and assign goals to clients, with automated reminders to help them stay on track and remain accountable.
Client dashboards: Customize client dashboards to show them their progress, tasks, and future action steps, keeping clients engaged and motivated.
Automated coaching workflows: Streamline your coaching process by automating follow-ups, reminders, and client check-ins.

Pricing
CoachAccountable offers a range of pricing plans starting at $20 per month.

Free trial
Yes, CoachAccountable provides a 30-day free trial.

Rating

Capterra: 4.8/5
G2: 4.7/5

5. Bonsai

Bonsai is a comprehensive platform designed to help you streamline the business side of your coaching services. It covers everything from contracts and proposals to invoicing and project management. With a focus on simplicity and automation, Bonsai is a go-to tool for coaches looking for a user-friendly solution to manage their business operations.

Key features

Contracts & proposals: Easily create customizable contracts and proposals, ensuring professional, secure agreements with your clients.
Invoicing & payments: Manage client payments, set up recurring billing, and send invoices directly through the platform.
Time tracking: Track hours for coaching sessions, making it easier to bill clients and stay organized.
Task management: Use task lists and project boards to keep track of your coaching commitments, deadlines, and client deliverables.

Pricing
Bonsai offers subscription plans starting at $19/month, which gives you access to all the core features, including contracts, invoicing, and time tracking.

Free trial
Bonsai offers a 7-day free trial so you can explore its features before committing.

Rating

Capterra: 4.7/5
G2: 4.6/5

6. Quenza

Quenza is a powerful tool if you want to engage clients and deliver personalized coaching experiences. It’s specifically designed for creating and managing digital coaching programs, including tailored activities, resources, and progress tracking. Whether you’re a life coach, executive coach, or therapist, Quenza allows you to create unique, client-centered coaching journeys.

Key features

Customizable coaching programs: Create personalized coaching programs with tasks, worksheets, and activities for your clients.
Resource sharing: Share documents, videos, and other resources with clients, making it easy for them to access support material.
Progress tracking: Track your clients’ progress through digital feedback, ratings, and reflections, ensuring they stay on track.
Client portals: Provide your clients with personalized portals where they can access materials, complete tasks, and communicate with you.
Integrations: Integrate with other tools like Zoom and Google Calendar for seamless coaching sessions and client management.

Pricing
Quenza offers subscription plans starting at $17/month for the basic plan, which includes essential features like program creation and progress tracking.

Free trial
Quenza provides a 7-day free trial, allowing you to explore its features before committing.

Rating

Capterra: 4.7/5
G2: 4.5/5

7. Practice

Practice is a powerful platform designed for your coaching practice in mind, providing an all-in-one solution for managing clients, scheduling sessions, billing, and communication. It focuses on simplicity and offers you a seamless user experience and clients alike. Whether you’re just starting out or running a larger coaching business, Practice helps you streamline your processes and deliver top-notch client experiences.

Key features

Google calendar integration: Sync coaching sessions and appointments directly with Google Calendar, avoiding double bookings and keeping you organized.
Flexible pricing models: Customize pricing for one-off sessions, subscriptions, or recurring billing to match your coaching packages.
Co-coaching options: Ideal for teams or coaching partnerships, Practice allows co-coaching, sharing client info securely, and collaborating on client progress.

Pricing
Practice offers a range of plans starting at $29/month, with options for solo coaches as well as team-based plans for co-coaching.

Free trial
Practice provides a 14-day free trial, giving you the chance to explore all its features before committing.

Rating

Capterra: 4.6/5
G2: 4.7/5

8. Delenta

Delenta is designed to simplify your coaching process with an all-in-one solution for CRM, customizable programs, scheduling, payments, and more. It’s a versatile platform that helps you manage your business efficiently, whether you’re just starting out or scaling up.

Key features

CRM tools: Manage and track your client interactions, store important data, and streamline communication—all in one place.
Customizable coaching programs: Tailor your coaching services to suit each client’s unique needs, providing a more personalized experience.
Scheduling & payments: Automate your session scheduling, accept payments, and manage billing seamlessly, saving you time and effort.

Pricing
Delenta starts at $29 per user/month, with discounts available depending on your plan choice.

Free trial
You can try Delenta with a free trial, allowing you to explore all its features before making a commitment.

Rating

Life Coach Magazine: 4.5/5
Software Advice: 4.7/5

9. CoachVantage

CoachVantage is a coaching platform designed to streamline the way you manage your clients, programs, scheduling, and payments, all in one place. It focuses on improving client engagement and administrative efficiency, helping you deliver exceptional coaching experiences. With flexible features and a user-friendly interface, CoachVantage helps you save time while staying organized, allowing you to focus on coaching rather than on administrative tasks.

Key features

Client portal: Allows your clients to track their progress, goals, assignments, and schedule appointments. They can also access coaching resources and files easily.
Scheduling & calendar syncing: Syncs with multiple calendar platforms like Google Calendar, Outlook, and iCloud to keep your schedule organized and avoid double bookings.
Payments: Supports PayPal and Stripe integrations, enabling you to accept payments directly from clients, set up recurring billing, and manage invoices easily.
Automated notifications: Send reminders and notifications for sessions, payments, and assignments to keep both you and your clients on track.

Pricing

CoachVantage starts at $26 per user/month, with higher-tier plans available for additional features and team-based options.

Free trial

CoachVantage offers a 14-day free trial, allowing you to explore all the features and see how the platform fits your coaching business.

Rating

Capterra: 4.7/5
G2: 4.6/5

10. Profi

Profi is an all-in-one coaching platform designed to simplify your coaching business by combining scheduling, video calls, billing, client management, and more. Whether you’re a solo coach or working with a team, Profi helps streamline your workflows, allowing you to focus on what really matters—your clients. With its clean interface and a host of customizable features, Profi is an excellent choice if you’re looking for a reliable, scalable solution.

Key features

Scheduling & calendar integration: Sync your calendar with Google or Outlook, and manage your sessions effortlessly. Profi allows clients to book appointments based on your availability.
Video calls & sessions: Use Profi’s built-in, HIPAA-compliant video conferencing tool, or integrate with Zoom for seamless client meetings.
Client management: Keep detailed client profiles, track progress, store notes, and send secure messages all in one place.
Customizable programs & packages: Design your own coaching programs with multiple sessions and offer flexible pricing, including subscription and installment plans.

Pricing

Profi starts at $49 per user/month, with options for more comprehensive plans tailored for larger teams or additional features. Custom pricing is available for corporate users.

Free trial

Profi offers a free trial, allowing you to explore all features before making a commitment.

Rating

Capterra: 4.8/5
G2: 4.7/5

Conclusion

When it comes to choosing the right coaching platform for your business in 2025, the best alternative to Paperbell will depend on your unique coaching needs, business size, and future growth plans.

Whether you’re a solo practitioner or managing a growing team, there are a variety of options tailored to different coaching styles. From the affordability and ease of use offered by Simply.Coach to the advanced automation features in Dubsado or the specialized client engagement tools in Quenza, each platform has its strengths. If you’re looking for a user-friendly, affordable, and powerful platform to manage all aspects of your coaching business, Simply.Coach might be the perfect solution for you. Sign up for a free trial to see how Simply.Coach can transform the way you run your coaching business, or schedule a demo to discuss how we can help streamline your operations and elevate your client experience.