10 Best Therapist Billing Software In 2024

May 9, 2024
By Team Simply.Coach
10 Best Therapist Billing Software In 2024

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Let’s be real: billing is probably the LAST thing you want to deal with after a long day of therapy sessions.

It’s tedious, time-consuming, and just plain boring.

But what if we told you there’s a way to make billing way less painful?

In this post, we’ll walk you through the top 10 therapist billing software options for 2024. These tools will help you take back your time and energy, so you can focus on what really matters – changing lives.

Ready? Let’s go!

What To Look For In A Therapist Billing Software?

What To Look For In A Therapist Billing Software

Did you know that 80% of medical bills have errors (and 1 in 4 of those errors are due to typos)? That’s why having a professional billing software in place is essential to minimize these errors and make the billing process hassle-free.

Now, before we dig into the exact software solutions, here’s a quick overview on what to look for in a therapist billing software.

First up, make sure the software has all the billing features you need. We’re talking things like:

  • invoicing
  • payment processing
  • insurance claim management

Next, you want a system that’s easy to use. Because who has time to deal with a clunky, confusing interface, huh?

When you’re dealing with sensitive patient information, the last thing you need is a system that’s confusing or prone to errors. So, look for software with a clean, intuitive design that makes it easy to navigate and input data accurately.

Another thing to watch out for is data security and compliance – which might not be the most exciting topics, but they’re absolutely critical in healthcare.

You need a system that protects your patients’ privacy and keeps you on the right side of regulations like HIPAA. The consequences of a data breach or compliance violation can be devastating, both financially and reputationally. Don’t take chances – choose software that prioritizes security.

Customization and integration are also key when choosing a therapist billing software. You want a system that plays nicely with your existing setup, whether that’s your EHR or your favorite accounting software. Bonus points if you can tailor the system to your specific needs.

Finally, think about the future. Your practice might be small now, but what about when you hit the big time? Choose software that can grow with you, so you don’t have to go through this whole process again in a year or two.

Now, it’s time to explore the best therapist billing software solutions…

Best Therapist Billing Softwares

1. Simply.Coach – Best All-in-One Therapist Billing Software

Simply.Coach

Pricing: Starts at just $9/month (14 Day Free trial available)

Key Features:

  • HIPAA, SOC2, and GDPR-compliant, ensuring your clients’ data is always secure. No more compliance worries!
  • Intuitive invoicing and payment collection across 135+ currencies, 35+ countries, and 14 languages. Getting paid just got a whole lot easier.
  • Designed for both solopreneurs and multi-person practices, so you can focus on growing your business. Scalability made easy!

Why Choose Simply.Coach?

If you’re looking for a therapy practice software that prioritizes security, ease of use, and comprehensive features, Simply.Coach is the way to go. It’s perfect for practices of all sizes, from solo practitioners to multi-person teams. 

With a great customer support team, you’ll never feel left behind with your problems. You can:

  • Easily process direct/offline payments within the platform
  • Generate invoices and save/download them as PDFs for secure storage or sharing
  • Automatically email invoices to clients
  • Send automated reminders to prompt clients for payments

Compared to other options on this list, Simply.Coach stands out for its all-in-one approach. While some alternatives may excel in specific areas, Simply.Coach offers a complete package that’s hard to beat. Plus, with its affordable pricing and free trial, it’s definitely worth checking out.

2. TheraNest – Best For Hassle-Free Billing And Note-Taking

Theranest

Pricing: Starts at $39/month for up to 30 clients (21 Day Free Trial Available)

Key Features:

  • Appointment reminders to reduce no-shows and cancellations which help in getting more sessions.
  • Integration with Wiley Practice Planners, making detailed note-taking easy.
  • Secure payment processing and a client portal that simplifies intake and communication. Seamless, stress-free interactions every time.

Why Choose TheraNest?

TheraNest is ideal for practices looking to go paperless and save time on administrative tasks. It’s suitable for solo practices, medium-sized teams, and even larger group practices.

Non-profit and educational organizations can also benefit from TheraNest’s tailored plans and discounts.

TheraNest’s Wiley Practice Planners integration sets it apart, making it a great choice for therapists who want to streamline their note-taking process.

Pricing is slightly higher than other competitors in the list. But for practices that prioritize features like appointment reminders, the extra cost may be well worth it.

3. Carepatron – Best For Making Billing Process Simple And Easy

Carepatron

Pricing: Starts at $12/month/staff with unlimited storage (Free plan/staff up to 1 GB storage)

Key Features:

  • Automates routine tasks, boosting your team’s productivity. Less time on paperwork, more time for what matters most – your patients.
  • Minimizes errors, ensuring accuracy in billing. No more costly mistakes or headaches down the line.
  • Facilitates timely payments, improving your practice’s cash flow. Get paid faster, stress less about finances.

Why Choose Carepatron?

Carepatron is the go-to choice for practices seeking a versatile and adaptable billing solution. It’s perfect for healthcare teams of all sizes and specialties, thanks to its customizable features and seamless integration capabilities.

However, competitor software in the list tends to have more robust invoicing and payment collection features. What’s interesting about Carepatron is that you get a free plan with 1 GB limitations – which is decent to try out and get the feel of how it works.

4. SimplePractice – Best For Seamless Client Billing

SimplePractice

Pricing: Starts at $29/month for unlimited clients (30 Day Free Trial Available)

Key Features:

  • AutoPay feature saves time, avoids payment conversations, and ensures you get paid. No more tracking down unpaid appointments!
  • Integrated processing for faster payments and better security. 
  • Client Portal allows clients, parents, or third-party billing contacts to make payments directly.

Why Choose SimplePractice?

If you’re a therapist looking to simplify your billing process and get paid faster, SimplePractice is the way to go. It’s perfect for practices of all sizes, thanks to its affordable pricing and unlimited client capacity. Plus, with a 30-day free trial, you get ample time to test out the software.

Compared to Carepatron and Healthie, SimplePractice offers a more specialized billing solution tailored specifically for therapists.

While Carepatron and Healthie cater to a broader range of healthcare professionals, the specific focus of SimplePractice on therapy practices gives it an edge in terms of features and functionality.

5. Therabill – Best for Behavioral Health & Speech Therapists

Therabill

Pricing: Starts at $149/month/provider

Key Features:

  • Send claims to tons of payers without extra fees, saving time.
  • Book appointments and sync with Google Calendar. Stay organized!
  • Make your own therapy notes. Jot down what matters most!

Why Choose Therabill?

Therabill is a cloud-based billing solution tailored for behavioral health, mental health, and speech therapy practices.

It streamlines the billing process, from scheduling to claims submission, while offering secure documentation storage. Therabill helps therapists save time and simplify their revenue cycle management.

Compared to Carepatron and SimplePractice, Therabill offers more niche-specific features. Its automated appointment reminders and unlimited non-provider logins set it apart.

That said, Therabill’s pricing is higher than some alternatives. For practices focusing on behavioral and speech therapy, Therabill’s tailored features make it worth the investment.

6. PracticeSuite – Best For Enterprise Revenue Cycle Management

PracticeSuite

Pricing: Contact their sales team for exact pricing details

Key Features:

  • Top-notch security to keep your data safe.
  • Integrated electronic payments & patient engagement tools for convenience.
  • ONC Certified Stage 3 EHR with Cures Update for regulatory compliance.

Why Choose PracticeSuite?

PracticeSuite is ideal for practices with multiple locations or complex billing needs.

Its central billing office feature and enterprise-grade security make it a top choice for larger organizations.

However, solo practitioners or small clinics may find it overly complex for their needs.

Compared to Therabill and PowerDiary, PracticeSuite offers more advanced features for enterprise-level practices.

Its certified EHR and electronic payments capabilities are particularly valuable. While pricing details aren’t readily available, PracticeSuite’s comprehensive feature set makes it a strong choice for practices looking for an all-in-one solution.

7. Power Diary – Best For Customizable Billing Solutions

Power Diary

Pricing: $20/month/user (14 Day Free Trial Available)

Key Features:

  • Make invoices and receipts just the way you like.
  • Secure online payment processing for client convenience.
  • Automated payment reminders to reduce missed or late payments.

Why Choose PowerDiary?

Power Diary is a comprehensive practice management solution that simplifies billing and invoicing for healthcare providers.

It allows you to create custom invoices, process payments securely, and manage outstanding accounts efficiently.

Power Diary is perfect for practices looking to streamline their billing process and reduce human error. It’s highly customizable, making it suitable for various specialties like psychology, physical therapy, and speech therapy.

However, it may not be the best fit for practices with very basic billing needs. Compared to Therabill and Counsol, Power Diary offers more flexibility in invoice configuration. Its integration with popular payment platforms and detailed reporting features set it apart.

While PracticeSuite provides more advanced features, Power Diary’s user-friendly interface makes it a top choice for practices prioritizing ease of use.

8. Counsol – Best for Complete Practice Management

Counsol

Pricing: Starts at $49.95/month (14 Day Free Trial Available)

Key Features:

  • Handle everything in one place. Notes, appointments, billing…all!
  • Customizable client portal for secure communication & online sessions.
  • Faster client billing & invoicing with integrated payment processing.

Why Choose Counsol?

Counsol is ideal for counseling practices looking for an all-in-one solution.

Its customizable client portal and integrated online sessions make it perfect for therapists offering virtual services. However, practices with more complex billing needs may require additional features.

Compared to TheraNest, Counsol offers a more complete suite of features. Its ability to match your existing website’s branding is what really sets it apart.

And while competitors like Carepatron provide more advanced automation, Counsol’s user-friendly interface and comprehensive feature set make it a strong choice for streamlining practice management.

9. Healthie – Best For Virtual Care Practices

Healthie

Pricing: Starts at $49 per month for up to 250 clients (Free plan available for up to 10 clients. Plus, 14 Days Free Trial Available for Paid Plans)

Key Features:

  • Supports all billing methods, ensuring compliance with evolving standards.
  • Secure payment processing directly within the platform, no separate processor needed.
  • Automated billing workflows for recurring subscriptions & scheduled payments.

Why Choose Healthie?

Healthie is perfect for practices looking to make their virtual care services more efficient.

Its strong focus on billing compliance and all-in-one approach make it an ideal choice for practices dealing with complex billing scenarios. However, practices primarily focused on in-person care may find some of the virtual-first features less relevant.

Compared to its competitors like Tebra, Healthie offers more advanced features for virtual care delivery. Its automated billing workflows and integrated payment processing set it apart.

While softwares like PracticeSuite provide more customization options, Healthie’s user-friendly interface and solid security features make it a good choice for practices prioritizing virtual care.

10. Tebra – Best For Growing Individual Therapists

Tebra

Pricing: Contact their sales team for exact pricing details

Key Features:

  • All-in-one solution for scheduling, reminders, billing & reputation management.
  • Comprehensive reporting & analytics for complete visibility into financial health.
  • Let patients pay how they want. Gives them full convenience which leads to better client satisfaction!

Why Choose Tebra?

Tebra is a complete EHR solution designed specifically for individual practitioners. It offers a wide range of features to streamline operations, from care delivery and scheduling to billing and reputation management. 

It is an ideal solution for growing practitioners looking for an all-in-one solution. Its robust billing and payment features, combined with powerful reporting and analytics, make it perfect for practices aiming to optimize their financial performance.

Larger practices with more complex needs may require additional customization options. But that said, Tebra’s all-in-one approach and focus on financial well-being make it a strong choice for practices looking for growth and efficiency.

Conclusion

Mental health therapist billing software is essential for managing your practice efficiently. In this guide, we explored the top 10 user-friendly tools that simplify billing tasks, saving you valuable time and energy. 

When choosing a billing software, prioritize ease of use, data security, customization options, and scalability.

Simply.Coach stands out as the best all-in-one solution, offering HIPAA, SOC2, and GDPR compliance, intuitive invoicing, and support for both solopreneurs and multi-person practices. 

Try it today and experience the difference in your mental health therapy practice!

About Simply.Coach

Simply.Coach is an enterprise-grade coaching software designed to be used by individual coaches and coaching businesses. Trusted by ICF-accredited and EMCC-credentialed coaches worldwide, Simply.Coach is on a mission to elevate the experience and process of coaching with technology-led tools and solutions.  

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