Effective Life Coaching Client Follow-Up and Payment Strategies 

life coaching client followup
By Team Simply.Coach
May 18, 2023
Table of Contents

Life coaching is a profession that requires a combination of effective coaching skills and business acumen. One of the key components of building a successful coaching practice is ensuring that clients follow through with their commitments and payments. In this article, we will discuss effective life coaching client follow-up and payment strategies that will help you build a thriving practice. 

1. Set Clear Expectations from the Beginning 

The first step in ensuring effective client follow-up and payment is to set clear expectations from the beginning. Before you begin working with a new client, make sure you clearly communicate your coaching process, payment structure, and expectations for follow-up. This includes discussing the number of sessions, the duration of each session, and the payment schedule. 

2. Use a Written Coaching Agreement 

To ensure that your clients understand and agree to the terms of your coaching practice, it’s essential to use a written coaching agreement. This document should outline the coaching process, fees, cancellation policy, and any other expectations you have for your clients. By having a written agreement, you can refer to it if any issues arise and ensure that everyone is on the same page. 

3. Set Up an Automated Payment System 

Setting up an automated payment system is an effective way to ensure that you receive payment on time. Many coaching platforms offer integrated payment processing systems that can automate payments, send reminders, and even charge late fees. By automating payments, you can save time and avoid uncomfortable conversations with clients about overdue payments. 

4. Send Reminder Emails 

Sending reminder emails can help ensure that clients show up for their coaching sessions and stay on track with their commitments. You can use email marketing software to automate reminder emails to your clients before each session. This not only helps clients keep their commitments but also reminds them of the value of your coaching services. 

5. Offer Flexible Payment Options 

Offering flexible payment options can make it easier for clients to pay for your coaching services. This includes offering payment plans or a sliding scale fee structure. By providing options that suit different budgets, you can attract a broader range of clients and increase your chances of receiving payments on time. 

6. Follow Up After Each Session 

Following up with clients after each session is essential for building a strong coaching relationship. This includes providing feedback on their progress, setting goals for the next session, and sending any resources or materials that were discussed during the session. By following up promptly, you can keep clients engaged and motivated to continue with their coaching journey. 

7. Offer Incentives for Timely Payments 

Offering incentives for timely payments is an effective way to motivate clients to pay on time. This could include a discount for paying in full, or a bonus session for paying on time for a set period. By providing an incentive, you can encourage clients to take their financial commitments seriously and maintain a positive coaching relationship. 


Effective life coaching client follow-up and payment strategies are crucial for building a successful coaching practice. By setting clear expectations, using a written coaching agreement, automating payments, sending reminder emails, offering flexible payment options, following up after each session, and providing incentives for timely payments, you can ensure that clients follow through with their commitments and payments. By implementing these strategies, you can build a thriving coaching practice that helps your clients achieve their goals and improve their lives. 


1. How often should I follow up with my clients? 

It depends on the individual client and their needs. Some clients may prefer to be in touch more frequently, while others may prefer a more hands-off approach. The key is to establish clear communication channels and agree on a follow-up schedule at the beginning of each coaching engagement. 

2. What should I do if a client is consistently late with their payments? 

It’s important to address payment issues as soon as they arise. Reach out to the client and remind them of their payment obligations. If the issue persists, consider setting up a payment plan or, in extreme cases, terminating the coaching engagement. 

3. Should I use a CRM tool or other technology to manage my follow-up communications? 

Using technology to automate follow-up communications can be a great way to save time and ensure that nothing falls through the cracks. However, it’s important to strike a balance between automation and personalization. Make sure that your communications are still tailored to the individual client and their needs. 

4. How can I build strong relationships with my clients? 

Building strong relationships with your clients requires taking the time to understand their goals, challenges, and needs. This means actively listening to them during coaching sessions and following up with personalized communications that demonstrate your understanding and empathy. 

It’s also important to be responsive to your client’s needs and make yourself available to them when they need support or guidance. This can involve setting up regular check-ins, providing additional resources or recommendations, or simply being available to answer their questions. 

Finally, building strong relationships with your clients requires being transparent and honest in your communications. This means being upfront about your coaching services, your fees, and your expectations for the coaching engagement. By building trust and credibility with your clients, you can create a foundation for a successful coaching relationship. 

About Simply.Coach

Simply.Coach is an enterprise-grade coaching software designed to be used by individual coaches and coaching businesses. Trusted by ICF-accredited and EMCC-credentialed coaches worldwide, Simply.Coach is on a mission to elevate the experience and process of coaching with technology-led tools and solutions.  

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